Operations & Programs Administrative Specialist

Texas Christian University; Fort Worth (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Texas Christian University in Fort Worth is seeking an Administrative Program Specialist to provide program support and help advance department goals and objectives.

You will assist with event coordination in the University Unions, manage contracts, monitor expenses, and support administrative and project tasks.

The role requires a high school diploma or GED and at least one year of basic office experience, with strong organizational and communication skills.

Qualifications

• High school diploma or GED required.
• At least 1 year of basic office experience preferred.

Responsibilities

• Supports event operations in the University Unions by assisting with event coordination and execution; supporting the administration and utilization of the department's event management software; assisting customers with policies and procedures; and identifying and resolving event-related issues.
• Supports operation of facilities by submitting requests for repairs and maintenance; coordinating facilities usage; maintain inventory records; evaluating new equipment; making recommendations for changes.
• Provides administrative and project support for departmental programs and initiatives by researching and summarizing information; preparing reports and documents; maintaining records; and coordinating project requirements.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Coordinates departmental contract workflows by initiating and tracking agreements; maintaining contract documentation; communicating with internal and external partners; and ensuring contracts move through appropriate review and approval processes.
• Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders; scheduling and reconciling expenditures; and facilitating student reimbursement and purchasing process.
• Manages revenue by verifying transaction information by following internal accounting controls; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments; notifying customers of insufficient payments.
• Coordinates with external organizations seeking to market in the Unions, including communicating with possible vendors, scheduling marketing locations, resolving problems, and invoicing.
• Performs other related duties as assigned.

Skills

Customer service

Organizational skills

Problem solving

Verbal communication

Research techniques

Typing

Education

High school diploma or GED

Tools

Microsoft Office

HTML

Java

Job description

Texas Christian University in Fort Worth is seeking an Administrative Program Specialist to provide program support and help advance department goals and objectives.

You will assist with event coordination in the University Unions, manage contracts, monitor expenses, and support administrative and project tasks.

The role requires a high school diploma or GED and at least one year of basic office experience, with strong organizational and communication skills.