Operations & Payroll Administrator

Haven Hospice; Louisville (KY); On-site; USD 38,000 - 56,000; Full time

Job summary

StepStone Family & Youth Services is seeking an Administrative/Clerical professional to support payroll, timekeeping, and general office duties across locations. The role emphasizes accuracy in payroll and reporting, plus strong experience in bookkeeping and HR-related tasks.

The ideal candidate will have a High School diploma or GED, 2 years in office management or bookkeeping, and proficiency with Microsoft Word and Excel.

Qualifications

• High school diploma or GED required.
• Two years of related office management or bookkeeping experience; HR experience preferred.
• Proficiency with Microsoft Word and Excel.

Responsibilities

• Process payroll according to the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center.
• Collection and review of employee punch correction forms and/or manual time sheets; obtain supervisor approval; submit to the Business Center weekly.
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review.
• Generate and distribute other Workforce Timekeeper or labor management reports as assigned.
• Collect and review employee mileage forms; obtain supervisor approval; submit to the Business Center weekly.
• Perform general office duties, including preparing office correspondence and memos, ordering and maintaining office supplies, and coordinating office equipment maintenance.
• Maintain purchase cards and distribute as needed; reconcile receipts to Bank statements and submit weekly.
• Prepare and submit source forms for new locations, relation, lease renewals, and other property updates.
• Other tasks as assigned.

Skills

Office management

Bookkeeping

HR experience

Microsoft Word

Microsoft Excel

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

StepStone Family & Youth Services is seeking an Administrative/Clerical professional to support payroll, timekeeping, and general office duties across locations. The role emphasizes accuracy in payroll and reporting, plus strong experience in bookkeeping and HR-related tasks.

The ideal candidate will have a High School diploma or GED, 2 years in office management or bookkeeping, and proficiency with Microsoft Word and Excel.