Administrative & Payroll Coordinator

StepStone Family & Youth Services; Louisville (KY); On-site; USD 25,000 - 36,000; Full time

Job summary

StepStone Family & Youth Services in Louisville, KY is seeking an Administrative/Clerical professional to support payroll, timekeeping, and office operations across locations. The role focuses on accurate payroll processing, data review, and routine reporting to support management and HR functions.

The ideal candidate has a High School diploma or GED, 2 years in office management or bookkeeping, and proficiency with Word and Excel.

Qualifications

• Must have a High School diploma or GED equivalent.
• Two years of related office management or bookkeeping experience. Human Resources experience preferred.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Process payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center.
• Collection and review of employee punch correction forms and/or manual time sheets. Obtain supervisor approval as needed. Submit approved documents to the Business Center weekly.
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review.
• Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency.
• Collect and review employee mileage forms. Obtain supervisor approval; submit weekly.
• Perform general office duties, including preparing office correspondence and memos, ordering and maintaining office supplies, and coordinating office equipment maintenance.
• Maintain purchase cards and distribute as needed; obtain weekly spend down and receipts; reconcile with bank statements.
• Prepare and submit source forms for new locations, relation, lease renewals, and other property updates.
• Other tasks as assigned.

Skills

Administrative skills

Payroll processing

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

StepStone Family & Youth Services in Louisville, KY is seeking an Administrative/Clerical professional to support payroll, timekeeping, and office operations across locations. The role focuses on accurate payroll processing, data review, and routine reporting to support management and HR functions.

The ideal candidate has a High School diploma or GED, 2 years in office management or bookkeeping, and proficiency with Word and Excel.