Office Coordinator

StepStone Family & Youth Services; Louisville (KY); On-site; USD 25,000 - 36,000; Full time

Job summary

StepStone Family & Youth Services in Louisville, KY is seeking an Administrative/Clerical professional to support payroll, timekeeping, and office operations across locations. The role focuses on accurate payroll processing, data review, and routine reporting to support management and HR functions.

The ideal candidate has a High School diploma or GED, 2 years in office management or bookkeeping, and proficiency with Word and Excel.

Qualifications

• Must have a High School diploma or GED equivalent.
• Two years of related office management or bookkeeping experience. Human Resources experience preferred.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Process payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center.
• Collection and review of employee punch correction forms and/or manual time sheets. Obtain supervisor approval as needed. Submit approved documents to the Business Center weekly.
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review.
• Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency.
• Collect and review employee mileage forms. Obtain supervisor approval; submit weekly.
• Perform general office duties, including preparing office correspondence and memos, ordering and maintaining office supplies, and coordinating office equipment maintenance.
• Maintain purchase cards and distribute as needed; obtain weekly spend down and receipts; reconcile with bank statements.
• Prepare and submit source forms for new locations, relation, lease renewals, and other property updates.
• Other tasks as assigned.

Skills

Administrative skills

Payroll processing

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity.

Our Company

StepStone Family & Youth Services

Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity.

Responsibilities

• Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center
• Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review
• Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency
• Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly
• Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly
• Prepare and submit source forms for new locations, relation, lease renewals, and other property updates
• Other tasks as assigned

Qualifications

• Must have a High School diploma or GED equivalent
• Two years of related office management or bookkeeping experience. Human Resources experience preferred
• Must be proficient with Microsoft Word and Excel

About Our Line Of Business

StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit www.stepstoneyouth.com . Follow us on Facebook and LinkedIn .