Operations Partner: Growth & Executive Support

PhaseV Trials, Inc.; Cambridge (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

PhaseV Trials, Inc. is seeking an organized operations professional to support US-based teams, ensuring cross-team coordination and execution in a fast-moving startup.

You will handle on-site office logistics and HR onboarding, set up meetings with video conferencing, and manage conference materials and events. This role requires proactive communication, strong attention to detail, and the ability to juggle multiple tasks with discretion and reliability.

Qualifications

• Strong organizational skills and attention to detail.
• High reliability; you do what you say you’ll do.
• Comfortable juggling multiple tasks and shifting priorities.
• Excellent communication and service orientation.
• Ability to work independently and take initiative.
• Nice to have: experience supporting events or conferences.
• Exceptional judgment and discretion in sensitive matters.
• Anticipates needs before they arise.
• Excellent written communication and executive presence.
• Ability to manage cross-functional projects with clear communication.

Responsibilities

• Serve as trusted point of contact for PhaseV leadership across projects.
• Provide operational support to leadership initiatives and cross-functional processes.
• Set up meeting rooms with video conferencing and ensure meetings run smoothly.
• Coordinate office logistics, supplies, calendars, and onboarding tasks.
• Manage conference materials, shipping, and event logistics.

Skills

Organizational skills

Reliability

Multitasking

Communication

Independence

Event support

Judgment & discretion

Anticipates needs

Written communication

Executive presence

Tools

Google Workspace

Zoom

Job description

PhaseV Trials, Inc. is seeking an organized operations professional to support US-based teams, ensuring cross-team coordination and execution in a fast-moving startup.

You will handle on-site office logistics and HR onboarding, set up meetings with video conferencing, and manage conference materials and events. This role requires proactive communication, strong attention to detail, and the ability to juggle multiple tasks with discretion and reliability.