Operations & Onboarding Coordinator (Hybrid/Remote)

Big Duck Applied Sciences; Boulder (CO); Hybrid; USD 50,000 - 64,000; Full time

Job summary

Big Duck Applied Sciences seeks an Operations Coordinator to oversee the administrative backbone of our consulting and R&D work in Boulder. The role handles onboarding, billing coordination, vendor relationships, and contract compliance across government and commercial engagements.

The position emphasizes organization, accuracy across multiple contracts, and collaboration with finance and HR. Hybrid work and internship eligibility are available for qualified candidates.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, or related field (or equivalent experience).
• Experience with contractor/vendor onboarding and administrative coordination.
• Familiarity with billing/invoicing processes, ideally in consulting, R&D, or government contracting.
• Strong organizational skills and attention to detail across multiple contracts.
• Bonus: experience with government contracting compliance (DFARS, FAR) or HR/recruiting software (Manatal).

Responsibilities

• Manage onboarding/offboarding for new employees, contractors, and subcontractors (paperwork, access provisioning, compliance documentation).
• Coordinate billing and invoicing across client and government contracts, including tracking deliverables tied to payment milestones.
• Manage vendor and subcontractor relationships, including teaming agreements, MSAs, and NDAs.
• Maintain compliance records for government contracting requirements (e.g., NDC status, security/export control documentation).
• Support internal operations processes — timekeeping, expense tracking, and contract file management.
• Coordinate logistics for trade shows, conferences, and other business development events.
• Liaise with finance/accounting on invoicing schedules and vendor payments.

Job description

Big Duck Applied Sciences seeks an Operations Coordinator to oversee the administrative backbone of our consulting and R&D work in Boulder. The role handles onboarding, billing coordination, vendor relationships, and contract compliance across government and commercial engagements.

The position emphasizes organization, accuracy across multiple contracts, and collaboration with finance and HR. Hybrid work and internship eligibility are available for qualified candidates.