Operations & Office Lead - NYC, Growth & Culture

Optimatum Solutions LLC; New York (NY); Presencial; USD 65.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) matching

Competitive salary

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Descripción de la vacante

Optimatum Solutions LLC is seeking a highly detail-oriented Office Manager to own day-to-day operations in our New York office. This true "one-stop" role combines facilities, IT coordination, finance support, and vendor management to keep the business running smoothly while consultants focus on clients.

You will work closely with the CEO and senior leadership, shaping how the firm operates as it grows, and you’ll help foster a welcoming, productive office culture in Midtown Manhattan.

Formación

• 5-7 years of experience in office management, office operations, or senior administrative roles.
• Hands-on experience with facilities management, lease administration, and coordinating with outsourced IT providers.
• Experience with invoice processing, expense tracking, and AP/AR support.
• Exceptional attention to detail and accuracy, with a track record of producing error-free work.
• Ability to manage multiple tasks and competing priorities in a fast-paced environment while meeting deadlines.
• Warm, polished, and professional presence with clients, visitors, vendors, and leadership.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft 365 (Excel/Outlook) and/or Google Workspace.
• High discretion and integrity in handling confidential information.
• Self-starter who works independently and takes ownership.

Responsabilidades

• Run daily office operations including supplies, equipment, mail, and records.
• Coordinate meetings, travel, and onboarding/offboarding logistics.
• Create and improve administrative procedures.

Conocimientos

Attention to detail

Multitasking

Written and verbal communication

Microsoft 365 / Google Workspace

Experience with invoicing / AP/AR

Client-facing professionalism

Independent problem solving

Educación

Bachelor's degree in business administration or related field

Herramientas

Microsoft 365

Google Workspace

Descripción del empleo

Optimatum Solutions LLC is seeking a highly detail-oriented Office Manager to own day-to-day operations in our New York office. This true "one-stop" role combines facilities, IT coordination, finance support, and vendor management to keep the business running smoothly while consultants focus on clients.

You will work closely with the CEO and senior leadership, shaping how the firm operates as it grows, and you’ll help foster a welcoming, productive office culture in Midtown Manhattan.