Operations & Office Administrator

Theuniversityunion; United States; On-site; USD 37,000 - 42,000; Full time

Job summary

New Jersey Respiratory Associates is seeking an organized Operations / Office Administrator to coordinate daily office operations and provide administrative support across the company. You will manage office purchasing, vendor coordination, equipment, vehicle administration, and operational records, working with HR, Operations, Clinical, Tech Ops, and leadership to keep requests moving and deadlines met.

This role suits someone who enjoys solving practical problems, managing multiple priorities,

Qualifications

• Experience in office administration or related role.
• Strong organizational skills with ability to manage multiple deadlines.
• Clear written and verbal communication.
• Proficient with calendars, email, spreadsheets, and reports.
• Discretion handling confidential information.

Responsibilities

• Manage daily office operations and serve as main administrative contact.
• Coordinate purchasing, inventory, and distribution of materials.
• Maintain vendor relationships for services and equipment.
• Organize contracts, invoices, and vendor records.
• Support vehicle administration, registrations, and related records.
• Track equipment distribution and onboarding/offboarding of items.
• Coordinate IT needs and employee support with vendors.
• Assist leadership with meetings, events, and trainings.
• Maintain calendars, reports, and compliance documents.
• Support facility and client operations and satisfaction tracking.

Skills

Office administration

Organization

Communication

Confidential information handling

Multi-tasking

Vendor coordination

Education

High school diploma or equivalent

Tools

MS Office

Job description

New Jersey Respiratory Associates is seeking an organized Operations / Office Administrator to coordinate daily office operations and provide administrative support across the company. You will manage office purchasing, vendor coordination, equipment, vehicle administration, and operational records, working with HR, Operations, Clinical, Tech Ops, and leadership to keep requests moving and deadlines met.

This role suits someone who enjoys solving practical problems, managing multiple priorities,