Operations Systems Admin & Executive Support

Talentify; Elizabeth (NJ); On-site; USD 52,000 - 72,000; Full time

Job summary

New Jersey Reentry Corporation (NJRC) seeks an energetic Executive Administrative Assistant to support the Operations Systems Manager. You will organize calendars, prepare agendas and correspondence, and handle calls and emails with a professional, confidential approach.

The role requires strong organization, detail orientation, and the ability to manage multiple tasks and deadlines across staff at different levels within the nonprofit.

Qualifications

• Bachelor’s degree required in relevant field.
• Experience with administrative support preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Experience with Zoom and other virtual meeting platforms preferred.

Responsibilities

• Provide administrative support to the Operations Systems Manager.
• Maintain calendars and schedule meetings and calls.
• Prepare meeting agendas, documents, and correspondence.
• Answer and direct calls and emails as appropriate.
• Take notes and prepare basic meeting minutes when needed.
• Maintain organized electronic and paper files and records.
• Assist with meeting materials and presentations.
• Follow up on routine requests and deadlines.
• Support other operations staff and departments as needed.
• Assist with special administrative projects and maintain confidentiality.

Skills

Communication

Organization

Time management

Attention to detail

Multitasking

Confidentiality

Teamwork

Education

Bachelor’s degree in Business Administration/related field

Tools

Microsoft Office

Google Workspace

Zoom

Job description

New Jersey Reentry Corporation (NJRC) seeks an energetic Executive Administrative Assistant to support the Operations Systems Manager. You will organize calendars, prepare agendas and correspondence, and handle calls and emails with a professional, confidential approach.

The role requires strong organization, detail orientation, and the ability to manage multiple tasks and deadlines across staff at different levels within the nonprofit.