Operations Manager - Oregon Coast (Near Astoria)

Oldoregon; Warrenton (OR); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

401(k) plan with employer match

100% health insurance premium

PTO including holidays and sick leave

Relocation assistance

Job summary

A growing law firm on the Oregon coast seeks an Operations Manager to oversee team development and implement policies in a fast-paced environment. Responsibilities include recruiting, managing workflows, and ensuring compliance. Candidates should have over 5 years of operations experience, with a focus on team supervision and technology usage. This role offers competitive salary and benefits, including health insurance and a 401(k) plan with employer match.

Qualifications

• At least 5 years full-time operations experience with progressively increasing responsibilities.
• Minimum 2 years of experience supervising teams and managing vendors.
• Proficiency with modern technology and software applications.

Responsibilities

• Recruiting and onboarding qualified candidates.
• Managing and developing direct reports.
• Automating workflows and forms using software.

Skills

Operations management

Team supervision

Strategic development

Problem-solving

Attention to detail

Use of technology

Education

Bachelor's degree or equivalent experience

Tools

Management software

Job description

Operations Manager - Oregon Coast (Near Astoria)

Operations Manager – Law Firm (Oregon Coast, Near Astoria)
Coast Land Law, LLC
675 SE Marlin Ave, Ste 2
Warrenton, OR 97146
Job type: Full-time (40 hours/week, occasionally 45-50 hours)
Salary: $95,000 - $110,000 per year (plus quarterly bonuses based on performance)
Location: Warrenton, OR

Are you a proven, tech‑savvy operations manager who thrives on developing members of your team and building policies and procedures in a fast‑paced environment? If so, you may just be a great fit to be our next Operations Manager.

We are a fast‑paced, growing law firm honored as the 20th fastest growing law firm in the US. Located on the beautiful Oregon coast, our firm enjoys close proximity to beaches, hiking, and mountains, with Astoria, Gearhart, and Cannon Beach nearby.

Experience in a professional services firm (law firms, financial services, CPA firms, medical or dental offices, and similar white‑collar businesses) is highly preferred. We seek a candidate who has managed 6-8 direct reports in a company of at least 15-20 employees and can help us standardize and scale our operations.

What an operations manager does at our firm: Our primary duties include:

• Recruiting and engaging with qualified candidates
• Onboarding, training, and supporting new hires
• Managing, developing, and supporting direct reports
• Developing, modifying, and implementing policies and procedures
• Developing, standardizing, and automating workflows and forms using software and technology
• Providing quality control and actively engaging with operations to ensure compliance

Your other duties include:

• HR‑related functions such as payroll, evaluations, and retirement benefits
• Performance‑based management of direct reports using KPI’s in a positive, objective manner
• Developing, modifying, and monitoring job descriptions and design
• Utilizing modern technology for productivity
• Designing and implementing automation of workflows and forms
• Managing vendors for the firm

Compensation:

• Full‑time (40 hours/week, occasionally 45-50 hours), $95,000 - $110,000 per year (plus quarterly bonuses based on performance)
• Occasional overtime as needed for larger cases

Benefits:

• 401(k) plan with employer match
• Health insurance (100% of employee’s premium)
• Dental insurance (50% of employee’s premium)
• Vision insurance (100% of employee’s premium)
• PTO (10 federal holidays, 10 days PTO, 6 days sick leave)
• Up to $10,000 in relocation assistance (split after 3 and 6 months of continuous employment)
• Financial support for qualified educational and professional development related to the role
• 90‑day probationary period
• Some benefits subject to a vesting period

Required qualifications:

• At least 5 years full‑time operations experience with progressively increasing responsibilities
• At least 2 years of full‑time supervising teams and vendors
• Bachelor’s degree or equivalent experience
• Proficiency with modern technology and software
• Success in intake/reception oversight and billing/AR coordination
• Track record of strategic, ongoing professional development and learning

Preferred qualifications:

• Background in law firms or professional services
• ALA/CLM, SHRM, Lean/Six Sigma, or PMP credentials and professional development
• Experience with fast‑growing and changing organizations
• Extremely organized and detail oriented
• Sound judgment and creative problem‑solving skills
• Ability to engage with diverse personalities in various contexts

Instructions for Applying:

Apply on Indeed. Submit a résumé (2‑page maximum, Times New Roman 12‑point) and a cover letter (2‑page maximum, Arial 12‑point). At the end of your résumé, add three brief sections: (1) a past personal, professional, or financial goal you accomplished over the last three years; (2) a future goal you have set for the next three years; and (3) how you have substantially improved your professional experience, knowledge, or skills over the last three years. Each section should contain up to three sentences and be specific.

In your cover letter, include exactly 5 paragraphs (each 3-5 sentences) with the following content: (1) introduce yourself and why you’re interested in the position; (2) describe one area of professional development you’ve worked on relevant to the role; (3) explain why you chose this area; (4) provide a specific example of implementing what you learned; (5) list 2-3 burning questions about the position. If you will be moving for the role, add a sixth paragraph that discusses your connection to the north coast or your willingness to relocate.

Use the subject line:
RE: Your Next Operations Manager is [Insert Your First and Last Names]!!!
Address to Christy Raju, Office Manager.

We will reach out to qualified candidates within 1–2 business days after they apply. For more details, visit www.coastlandlaw.com/open-positions/.

Know someone who may be a good fit? Generous referral bonus. For details, see www.coastlandlaw.com/open-positions/.