Legal Operations Manager

Orion Placement; San Rafael (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Dental insurance

Paid time off

Vision insurance

Job summary

A reputable law firm in San Rafael, CA is seeking a skilled Operations Manager to oversee day-to-day legal operations and ensure accuracy in billing, invoicing, and compliance. The ideal candidate will have over 3 years of law firm operations experience and strong skills in financial operations. You'll enjoy a stable work environment with opportunities for professional growth and a focus on clear ownership and proactive communication.

Qualifications

• 3+ years of law firm operations experience including legal operations or office management.
• Strong financial operations capability with A R, A P, invoicing, and cost recovery.
• Excellent organization with high document volume and shifting priorities.

Responsibilities

• Manage billing, payment workflows, invoicing, and A R follow-up.
• Coordinate key deadlines and ensure compliance with organizational requirements.
• Run and improve systems and workflows, including case management and payment platforms.

Skills

Law firm operations

Financial operations

Organizational skills

Tech-savvy

Client-facing professionalism

Tools

Clio

LawPay

Job description

Pay: $70,000.00 - $90,000.00 per year

Why This Is a Great Opportunity

• Own the engine room of a respected, high-performing law firm and make a visible impact fast
• Be the go-to operations partner for attorneys and staff, improving systems, workflows, and accountability
• Use your numbers skills daily across A R, A P, cost recovery, and trust account processes
• Work in a stable, professional environment with benefits, flexibility, and long-term growth potential

Location: This is a full-time, in-office role based in San Rafael, CA

Note: Must have law firm operations experience plus strong financial operations skills (A R, A P, cost recovery, trust accounting), be highly organized, and be tech savvy with legal systems.

About Our Client

They are a well-established Marin County law firm supporting real estate and business clients across transactional and litigation matters. We're known for being organized, responsive, and results-driven, and we take pride in running a tight operation behind the scenes so our attorneys can deliver exceptional work. Confidential Employer.

Job Description

• Own day-to-day legal operations and administrative execution for a busy law practice
• Manage billing and payment workflows, including cost recovery, invoicing, A R follow-up, and A P processing
• Support trust account administration and ensure accurate, compliant handling of client funds
• Maintain clean, consistent digital and physical file systems, naming conventions, and document control
• Coordinate key deadlines, renewals, and annual business requirements so nothing slips
• Run and improve the firm’s systems and workflows, including case management and payment platforms (Clio and LawPay)
• Serve as a professional point of contact for clients, vendors, and internal stakeholders
• Track operational tasks, surface issues early, and drive process improvements with the partners
• Support HR administration (onboarding basics, tracking requirements, internal coordination)
• Assist with light marketing support such as online presence, outreach, and basic coordination as needed
• Maintain strict confidentiality and handle sensitive matters with strong judgment

Qualifications

• 3+ years of law firm operations experience (legal operations, firm administrator, office manager, senior paralegal with heavy ops)
• Strong financial operations capability: A R, A P, invoicing, cost recovery, trust accounting exposure
• Comfortable owning annual compliance and business requirement deadlines and checklists
• Tech savvy and confident learning new systems quickly (Clio and LawPay experience is strongly preferred)
• Excellent organization and follow-through with high document volume and shifting priorities
• Strong written communication, proofreading, and polished client-facing professionalism

Why You Will Love Working Here

• Clear ownership: you'll run operations, not just help out
• Partners who value structure, accuracy, and proactive communication
• A role that blends numbers, systems, and accountability in a way that stays interesting
• Professional stability, benefits, and room to grow as the firm continues to expand

JPC-692

Job Type: Full-time

Benefits

• Dental insurance
• Paid time off
• Vision insurance