Oregon Coast Law Firm Ops Leader — Tech-Driven Manager

Oldoregon; Warrenton, Northern (OR, KY); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

401(k) plan with employer match

100% health insurance premium

PTO including holidays and sick leave

Relocation assistance

Job summary

A growing law firm on the Oregon coast seeks an Operations Manager to oversee team development and implement policies in a fast-paced environment. Responsibilities include recruiting, managing workflows, and ensuring compliance. Candidates should have over 5 years of operations experience, with a focus on team supervision and technology usage. This role offers competitive salary and benefits, including health insurance and a 401(k) plan with employer match.

Qualifications

• At least 5 years full-time operations experience with progressively increasing responsibilities.
• Minimum 2 years of experience supervising teams and managing vendors.
• Proficiency with modern technology and software applications.

Responsibilities

• Recruiting and onboarding qualified candidates.
• Managing and developing direct reports.
• Automating workflows and forms using software.

Skills

Operations management

Team supervision

Strategic development

Problem-solving

Attention to detail

Use of technology

Education

Bachelor's degree or equivalent experience

Tools

Management software

Job description

Operations Manager - Oregon Coast (Near Astoria)

Operations Manager – Law Firm (Oregon Coast, Near Astoria)

Coast Land Law, LLC
675 SE Marlin Ave, Ste 2
Warrenton, OR 97146

Job type: Full-time (40 hours/week, occasionally 45 - 50)(in person, for the right person hybrid remote with a regular in-person schedule)
Salary: $95,000 - $110,000 per year (plus quarterly bonuses based on performance)
Location: Warrenton, OR

Number of hires: 1

Are you a proven, tech-savvy operations manager who thrives on developing members of your team, and developing policies and procedures (systems) in a fast-paced environment?If so, you may just be a great fit to be our next Operations Manager!

We are a fast-paced, growing law firm and are searching for a performance-oriented operations manager who has substantial skills, experiences, and knowledge with recruiting, training, and managing direct reports, and also with developing, modifying, and implementing policies and procedures in a strategic, thoughtful way. Our law firm has been honored as the 20th fastest growing law firm in the US, see https://lawfirm500.com/2025-award-honorees/.

We are located on the beautiful Oregon coast, with beaches and hiking nearby, and mountains a short drive away. Astoria offers historical charm, Gearhart quiet prestige, and Cannon Beach can't-miss-views of picturesque Haystack Rock. Just hours from Portland and Seattle.

Experience in a professional services firm would be highly preferred, including law firms, financial services firms, CPA firms, medical offices, dental offices, and similar white collar businesses that are governed by significant risk management protocols. You should have a track record of working with 6 - 8 direct reports in a company with at least 15 - 20 employees. We are a small law firm with 4 full-time employees and two independent contractors, and are looking for someone to help us standardize and scale our operations.

***If you decide to apply, then carefully review and follow the instructions at the bottom of this job posting. We will not respond to applicants who do not follow instructions.***

You do not need prior legal experience.However, your résumé and references should demonstrate transferrable skills, experiences, and knowledge, including substantial operations experience and progressive professional development.

What an operations manager does at our firm:We are hiring an Operations Manager (full-time, 40 hours/week, occasionally 45 - 50) whose primary duties include:

• Recruiting and engaging with qualified candidates
• Onboarding, training, and supporting new hires
• Managing, developing, and supporting direct reports
• Developing, modifying, and implementing policies and procedures
• Developing, standardizing, and automating workflows and forms using software and technology
• Providing quality control and actively engaging with operations to ensure compliance

Operations Manager – Law Firm (Oregon Coast, Near Astoria)

Coast Land Law, LLC
675 SE Marlin Ave, Ste 2
Warrenton, OR 97146

Job type: Full-time (40 hours/week, occasionally 45 - 50)(in person, for the right person hybrid remote with a regular in-person schedule)
Salary: $95,000 - $110,000 per year (plus quarterly bonuses based on performance)
Location: Warrenton, OR

Number of hires: 1

Are you a proven, tech-savvy operations manager who thrives on developing members of your team, and developing policies and procedures (systems) in a fast-paced environment?If so, you may just be a great fit to be our next Operations Manager!

We are a fast-paced, growing law firm and are searching for a performance-oriented operations manager who has substantial skills, experiences, and knowledge with recruiting, training, and managing direct reports, and also with developing, modifying, and implementing policies and procedures in a strategic, thoughtful way. Our law firm has been honored as the 20th fastest growing law firm in the US, see https://lawfirm500.com/2025-award-honorees/.

We are located on the beautiful Oregon coast, with beaches and hiking nearby, and mountains a short drive away. Astoria offers historical charm, Gearhart quiet prestige, and Cannon Beach can't-miss-views of picturesque Haystack Rock. Just hours from Portland and Seattle.

Experience in a professional services firm would be highly preferred, including law firms, financial services firms, CPA firms, medical offices, dental offices, and similar white collar businesses that are governed by significant risk management protocols. You should have a track record of working with 6 - 8 direct reports in a company with at least 15 - 20 employees. We are a small law firm with 4 full-time employees and two independent contractors, and are looking for someone to help us standardize and scale our operations.

***If you decide to apply, then carefully review and follow the instructions at the bottom of this job posting. We will not respond to applicants who do not follow instructions.***

You do not need prior legal experience.However, your résumé and references should demonstrate transferrable skills, experiences, and knowledge, including substantial operations experience and progressive professional development.

What an operations manager does at our firm:We are hiring an Operations Manager (full-time, 40 hours/week, occasionally 45 - 50) whose primary duties include:

• Recruiting and engaging with qualified candidates
• Onboarding, training, and supporting new hires
• Managing, developing, and supporting direct reports
• Developing, modifying, and implementing policies and procedures
• Developing, standardizing, and automating workflows and forms using software and technology
• Providing quality control and actively engaging with operations to ensure compliance

Your other duties include:

• HR-related functions, such as payroll, evaluations, and retirement benefits
• Performance-based management of direct reports based on KPI's in a positive, objective manner
• Developing, modifying, and monitoring job descriptions and design;
• Utilizing modern technology for productivity
• Designing and implementing automation of workflows and forms
• Working with and effectively managing vendors of the firm

Would you fit in at our firm?Learn more about our team members by visiting www.coastlandlaw.com/team/ . We are a small, close-knit team and genuinely like each other and take pride in maintaining an encouraging, positive environment. We appreciate team players who work collaboratively with each other, work hard, and take pride in their work.

We are looking for a proven operations manager who has already built up skills, experiences, and knowledge to do the job. This is not a position for you to learn how to be an operations manager, but for someone who has done it successfully before.

As a manager, it is essential that you build, navigate, and strengthen personal and professional relationships across the firm (ownership, management, and staff) in a skillful, proactive manner.

What our firm does:Our firm helps clients use the legal system to protect their piece of the American Dream. We primarily focus on cases involving real estate and business disputes. We work closely with clients to help them protect what matters the most. We have a statewide practice and help clients all over the state of Oregon.

Compensation:

• Full-time (40 hours/week, occasionally 45 - 50 hour/week), $95,000 - $110,000 per year (plus quarterly bonuses based on performance);
• Occasional overtime as needed (we are a busy office, and need coverage from time to time as bigger cases come through our firm).

Benefits:

• 401(k) plan with employer match
• Health insurance (100% of employee's premium based on our health insurance plan)
• Dental insurance (50% of employee's premium based on our health insurance plan)
• Vision insurance (100% of employee's premium based on our health insurance plan)
• PTO (10 federal holidays, 10 days PTO, 6 days sick leave)
• Up to $10,000 in relocation assistance, with $5,000 after 3 months of full-time, continuous employment, and $5,000.00 after 6 months of full-time, continuous employment
• Financial support for qualified educational and professional development related to operations manager role, including those offered by ALA, SHRM, PMI, and similar organizations
• 90-day probationary period generally
• Certain benefits may be subject to a vesting period

Required qualifications include:

• At least 5 years full-time operations experience with progressively increasing responsibilities
• At least 2 years of full-time experience supervising teams and vendors
• Bachelor's degree or equivalent experience
• Well-versed in modern technology and software
• Demonstrated success in intake/reception oversight, and billing/AR coordination
• Track record of strategic, ongoing professional development and learning

Preferred qualifications include:

• Law firm or professional services background
• ALA/CLM, SHRM, Lean/Six Sigma, or PMP credentials and professional development
• Skills, experiences, and knowledge with a company that is growing and changing quickly
• Extremely organized and detail oriented
• Sound judgment and creative problem solver
• Effective in engaging with different personalities in a wide variety of contexts

Instructions for Applying:Follow the instructions carefully. Apply on Indeed (this includes invited candidates), and submit your résumé (2-page maximum in Times New Roman in 12-point font) and cover letter (2-page maximum in Arial in 12-point font).

At the end of your résumé, add three brief sections: first, talk about a past personal, professional, or financial goal you have accomplished over the last three years; second, talk about a future personal, professional, or financial goal you have set over the next three years; and third, talk about how you have substantially improved your professional experience, knowledge, and/or skills over the last three years. For each section, use up to a maximum of three sentences, and be specific.

In your cover letter, use 5 paragraphs total, with no more than 3 - 5 sentences each, total to do the following:First, introduce yourself and identify 2 - 3 reasons why you are interested in the operations manager position with our firm; second, describe one area of professional development that you have worked on on an ongoing basis that is relevant to the position; third, talk about why you chose this area of professional development; fourth, talk about a specific example where you implemented something you learned from this area of professional development; and fifth, identify 2 - 3 burning questions you have about the position.

If you would be moving in order to take the position, then add a sixth paragraph and talk about your connection to the north coast, or if you have no connection, then talk about why you are willing to move here.

In the subject line of your cover letter, use the following format:

RE: Your Next Operations Manager is [Insert Your First and Last Names]!!!

Address the cover letter to Christy Raju, Office Manager.

We will reach out to qualified candidates within 1 – 2 business days after they apply. The statements above are not intended to be an exhaustive list of all responsibilities, duties, and skills, nor of all details of the position. Come learn about our firm on our website at www.coastlandlaw.com/open-positions/.

Thank you for your interest!

Know someone who may be a good fit?Generous referral bonus.We are offering a generous referral bonus if you send us a qualified candidate whom we hire. (Terms and conditions apply. See www.coastlandlaw.com/open-positions/ for more details.)