Operations/Logistics Coordinator - Aerospace - Tamarac, FL

Blue Aero Ltd; Florida; Vor Ort; USD 42.000 - 56.000; Vollzeit

Zusammenfassung

Blue Aerospace is seeking an Operations Coordinator to join our Tamarac, FL office. You will support contract preparation, amendments, change orders, and coordinate with customers and 3rd party freight forwarders to secure on-time delivery.

Responsibilities include reviewing quotes and purchase orders, processing terms and conditions, expediting open POs, and updating ERP data for billing and shipping instructions.

Qualifikationen

• Strong verbal and written communication skills.
• Ability to multi-task in a fast-paced setting.
• Team-oriented with ability to collaborate across departments.
• Ability to work effectively under pressure.
• Problem solving and proactive approach to tasks.
• Self-motivated and organized.

Aufgaben

• Review and provide guidance in contract preparation, amendments and change orders.
• Coordinate with customers and 3rd party freight forwarders for shipping instructions.
• Calculate shipping costs to include in invoices.
• Maintain and update delivery data for current and outstanding shipments.
• Manage order fulfillment, including PO/review and terms/conditions.
• Ensure compliance with export laws and regulations.
• Prepare purchase orders and follow up with vendors.
• Ensure materials are ordered per procedures and delivered on time.
• Expedite and track status on open POs.
• Collaborate with Sales on past-due shipments.
• Resolve supplier discrepancies.
• Manage ERP for assigned customers including billing and shipping instructions.
• Provide admin support and assist managers in day-to-day operations.
• Coordinate project tasks to meet timelines.
• Verify orders per company standards before acknowledgment.
• Maintain clear documentation for each order.
• Transfer quotes to ERP and update as needed.

Kenntnisse

Verbal and written communication

Multitasking

Team environment

Working under pressure

Problem solving

Self-motivated

Organized

Attention to detail

Tools

Quantum ERP

Jobbeschreibung

Blue Aerospace is a Global Supply Chain Provider, and an industry leader in the provisioning of a wide range of innovative services and support concepts to military end users and their maintenance partners worldwide.

We are looking for an Operations Coordinator to join our Tamarac office. Job duties for the position require:

• Reviews and/or provides guidance in the preparation of contracts, agreements, amendments and change orders.
• Work with customers to obtain shipping instructions and coordinate with 3rd party freight forwarders
• Calculate additional charges, such as shipping costs to include in invoices.
• Maintain and update delivery data both internally and externally to provide information on current and outstanding shipments
• Manage customer order fulfillment functions to include quote/purchase order review, terms and conditions review and customer order review and acceptance.
• Ensure compliance with all exports laws and regulations
• Prepare purchase orders, including terms and conditions, and follow up with vendors as required.
• Ensure that all material is ordered per procedure(s) and delivered on time.
• Expedite and tracks status on all open Purchase Orders.
• Work closely with Sales department on customer past due shipments.
• Resolve supplier discrepancies.
• Manage ERP for assigned customers, including updating billing information, and shipping instructions as necessary
• Provide administrative support and assist Managers in day-to-day coordination and management of business operational activities.
• Manage customer order fulfillment functions to include quote/purchase order review, terms and conditions review and customer order review and acceptance.
• Coordinate and manage project tasks to ensure order delivery within allotted timelines.
• Ensure compliance with company standards and procedures have been met before acknowledging orders.
• Maintain clear and accurate documentation for each order.
• Transfer customer quotes to ERP system and update as needed.

EOE, including disability/vets

Skills required are:

• Knowledge of Quantum database or similar ERP is a plus
• Previous experience with logistics
• Previous experience in an aerospace environment is a plus
• Very strong verbal and written communications skills
• Must be able to multi-task.
• Ability to work in a team environment.
• Ability to work effectively under pressure.
• Must have problem solving skills, be self-motivated and organized.
• Attention to detail is crucial