Operations & Logistics Coordinator

automotiveart; Town of Florida (NY); On-site; USD 42,000 - 63,000; Full time

Job summary

Logicar is seeking an Operations Coordinator to manage daily administrative and logistical tasks, coordinating with customer service, warehouse teams and management to ensure smooth operations.

You will process orders, prepare invoices, packing lists and shipping docs, track shipments and escalate issues as needed. Strong Excel and ERP familiarity plus attention to detail are essential for success.

Qualifications

• Associate or bachelor’s degree in Logistics, Supply Chain Management, Business Admin, Operations or related field; equivalent experience considered.
• Up to two years in logistics, order processing, receiving, customer service or warehousing admin preferred.
• Basic understanding of purchase orders, invoices, packing lists and shipping/receiving documents.
• Working knowledge of Microsoft Excel; experience with an ERP or logistics system is an advantage.
• Willingness to complete hazardous-material or export-compliance training as required.

Responsibilities

• Process customer orders, including prep and review of invoices, packing lists, delivery documents and shipping instructions.
• Coordinate priorities and completion times with the warehouse team.
• Verify shipment documents match orders and goods prepared for dispatch.
• Provide timely shipment and delivery-status information to staff and customers using approved protocols.
• Assist with order coordination between customers, operations and warehouse.
• Process receiving of inventory into stock for indent orders.
• Coordinate and arrange routine shipments (parcel, LTL, FTL and containerized exports) per procedures.
• Gather and verify ERP invoices, packing lists, SLI, bills of lading and cargo details.
• Escalate delays, failed pickups or service issues.
• Ensure hazardous-material shipments and AES filings comply with requirements.
• Maintain and file shipment records by customer and escalate issues.
• Maintain inventory levels for office and warehouse supplies and equipment.
• Collect, review and distribute incoming mail.
• Deposit checks and process invoices for payment.
• Maintain fleet data including insurance, registration and service records.
• Liaise with property management and assist HR with onboarding.
• Coordinate and maintain digital filing systems for all operational documents.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Ownership

Teamwork

Customer focus

Dependability

Technology mindset

Education

Associate/Bachelor's degree in Logistics, Supply Chain, or related field

Tools

Microsoft Excel

ERP system

Logistics software

MS Office

Job description

Logicar is seeking an Operations Coordinator to manage daily administrative and logistical tasks, coordinating with customer service, warehouse teams and management to ensure smooth operations.

You will process orders, prepare invoices, packing lists and shipping docs, track shipments and escalate issues as needed. Strong Excel and ERP familiarity plus attention to detail are essential for success.