Operations Coordinator

Sponge Technology Corporation; Colorado; On-site; USD 44,000 - 60,000; Full time

Job summary

Sponge Technology Corporation in Colorado is seeking a highly organized Operations Coordinator to support manufacturing and distribution, ensuring the smooth flow of orders, inventory, and day-to-day operations.

You will coordinate with third‑party warehouses, manage inventory records, provide customer service, handle basic bookkeeping with QuickBooks, and prepare reports. The role rewards problem solving, teamwork, and the ability to manage multiple priorities in a fast‑paced environment.

Qualifications

• 2+ years of experience in operations, logistics, customer service, administrative support, or a related office environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Experience with QuickBooks preferred.
• Experience with warehouse fulfillment, EDI platforms, inventory management, or logistics coordination is a plus, but not required.
• Self-motivated, dependable, and comfortable working both independently and collaboratively.

Responsibilities

• Coordinate and monitor customer orders through third-party warehouses and logistics partners to ensure accurate, on-time fulfillment.
• Manage inventory records and assist with inventory planning and reconciliation.
• Provide outstanding customer service by responding to customer inquiries and resolving order-related issues.
• Maintain accurate operational records, data entry, and documentation.
• Assist with accounts payable and basic bookkeeping functions using QuickBooks, including entering bills, processing invoices, and generating reports.
• Coordinate calendars, meetings, and administrative support activities.
• Prepare reports, correspondence, and other business documents.
• Collaborate with internal team members and external partners to improve operational efficiency and support business growth.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Time management

Logistics coordination

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

QuickBooks

Job description

Job Description

We are seeking a highly organized, detail-oriented Operations Coordinator to support our growing manufacturing and distribution business. This position is central to ensuring the smooth flow of customer orders, inventory, logistics, and day-to-day operations.

The ideal candidate enjoys solving problems, managing multiple priorities, and working in a fast-paced environment. This role offers excellent opportunities to learn new skills, take on increasing responsibility, and grow within the organization.

Responsibilities

• Coordinate and monitor customer orders through third-party warehouses and logistics partners to ensure accurate, on-time fulfillment.
• Manage inventory records and assist with inventory planning and reconciliation.
• Provide outstanding customer service by responding to customer inquiries and resolving order-related issues.
• Maintain accurate operational records, data entry, and documentation.
• Assist with accounts payable and basic bookkeeping functions using QuickBooks, including entering bills, processing invoices, and generating reports.
• Coordinate calendars, meetings, and administrative support activities.
• Prepare reports, correspondence, and other business documents.
• Collaborate with internal team members and external partners to improve operational efficiency and support business growth.

Qualifications

• 2+ years of experience in operations, logistics, customer service, administrative support, or a related office environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Experience with QuickBooks preferred.
• Experience with warehouse fulfillment, EDI platforms, inventory management, or logistics coordination is a plus, but not required.
• Self-motivated, dependable, and comfortable working both independently and collaboratively.