Operations & HR Administrative Assistant

Coburn's Exclusive; Gallatin (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid holidays

Insurance available

Paid time off

Job summary

Coburn's Exclusive in Gallatin, TN, is seeking an Office Coordinator to support our growing architectural metal fabrication team. The role emphasizes organization, data entry, HR tasks, and basic bookkeeping, with opportunities to work across marketing and operations.

You will manage invoices, onboarding, vendor communications, and office logistics, while contributing to a positive, collaborative culture and reliable support for management and staff.

Qualifications

• Must be highly organized with strong multitasking.
• Preferred: basic bookkeeping experience.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office and Google Suite.
• Construction admin experience preferred.
• Social media/marketing experience preferred.
• AI skills (Claude, ChatGPT, etc.) preferred.

Responsibilities

• Maintain office efficiency and administrative functions.
• Data entry, answering phones, HR duties, and assist Finance.
• Administer onboarding, timesheets, and time-tracker access.
• Manage social media content, photos, and update website.
• Coordinate events, manage invoices in QuickBooks, and office purchases.
• Maintain office supplies and Coburn’s swag.

Skills

Highly organized

Basic bookkeeping

Great interpersonal skills

Microsoft Office & Google Suite

Construction Admin Experience

Social Media/ Marketing Experience

AI skills

Tools

QuickBooks

Job description

Coburn's Exclusive in Gallatin, TN, is seeking an Office Coordinator to support our growing architectural metal fabrication team. The role emphasizes organization, data entry, HR tasks, and basic bookkeeping, with opportunities to work across marketing and operations.

You will manage invoices, onboarding, vendor communications, and office logistics, while contributing to a positive, collaborative culture and reliable support for management and staff.