Operations & Grants Coordinator – Indigenous Food Systems

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 28,000 - 41,000; Part time

Job summary

Montana State University is seeking a part-time Administrative Associate IV to support the Buffalo Nations Food Systems Initiative. You will provide administrative and operational support, manage calendars, correspondence, and reception duties, and assist with budget tracking, procurement, and travel reimbursements.

The role involves coordinating events, field research, and community engagements in collaboration with the Director, faculty, Indigenous knowledge keepers, and partners.

Qualifications

• Bachelor’s degree or an equivalent combination of relevant education and experience.
• Progressively responsible administrative experience emphasizing customer service, office operations, or program coordination.
• Proficiency in Microsoft Office Suite, including Word and Excel, with experience preparing professional documents, reports and communications.
• Ability to manage multiple priorities and work collaboratively in a dynamic team environment.

Responsibilities

• Provide administrative and operational support for the Buffalo Nations Food Systems Initiative, including calendar management, correspondence, and reception support.
• Coordinate business and fiscal processes, including budget tracking, procurement, financial reconciliation, and travel and reimbursement processing.
• Coordinate program logistics, hosted events, workshops, and field research, including travel, lodging, and speaker/elder honoraria arrangements.
• Maintain Buffalo Nations web and social media platforms and support grant reporting and program assessment.

Skills

Customer service

Office operations

Program coordination

Microsoft Word

Microsoft Excel

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

Montana State University is seeking a part-time Administrative Associate IV to support the Buffalo Nations Food Systems Initiative. You will provide administrative and operational support, manage calendars, correspondence, and reception duties, and assist with budget tracking, procurement, and travel reimbursements.

The role involves coordinating events, field research, and community engagements in collaboration with the Director, faculty, Indigenous knowledge keepers, and partners.