Extension Grants & Finance Specialist

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 55,000 - 68,000; Full time

Job summary

Montana State University Extension seeks an Extension Grant and Fiscal Coordinator to support grant proposal development, submission, and compliance. You will work with principal investigators, administrative staff, and funding agencies to manage extramural funds and reporting.

Based in MSU Extension’s finance team, you will use CatBooks, Banner, and Chrome River to track budgets, prepare fiscal reports, and ensure adherence to university and sponsor guidelines.

Qualifications

• Bachelor’s Degree or progressively responsible experience in business administration, finance, accounting, or related field, or an equivalent combination of education and/or experience.
• Experience with budgeting and accounting principles, including; budget reconciliation, budget implementation, and researching and compiling data into reports.
• Experience organizing and prioritizing workload and deadlines and handling complex situations while working under minimal supervision.
• Experience with spreadsheet, word processing, database and email software such as Microsoft Word, Excel, Outlook, PowerPoint, etc, in order to establish and maintain detailed record keeping systems.
• Experience composing, formatting, and proofing business correspondence, with a high degree of attention to detail and accuracy.

Responsibilities

• Assist and advise Extension faculty and staff in seeking, procuring, and managing extramural funds including grants, contracts, and gifts.
• Conduct outreach to Extension faculty for connection to potential grant or extramural funding programs that align with Extension’s strategic funding priorities.
• Facilitate and conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements.
• Partner with the Office of Research Development to assist faculty with grant proposal submissions from start to finish.
• Collaborate with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts received.
• Manage budgets from various indexes and independently analyze financial and budget trends and prepare a variety of monthly, quarterly, and annual fiscal reports.
• Utilize CatBooks, Banner, Chrome River, and other accounting software to pay expenses, develop and interpret financial reports, and correct errors.
• Manage changes in fiscal management practices to maximize efficiency and comply with policy changes.
• Manage formal fiscal audits including collecting and retrieving fiscal documentation and providing responses to fiscal questions.
• Clarify and coordinate fiscal and managerial responsibilities of Principal Investigators.
• Collaborate with Extension leadership team to support strategic priorities for funding, and participate as a member of the Extension Finance Team with other duties related to grant and fiscal management.
• Interpret and apply applicable University, State, and Federal fiscal policies.
• Independently complete tasks in a timely manner according to established deadlines with minimal supervision.
• Work with OSP to establish grant indices and distribute monies to institutions and sub-awardees
• Other duties as assigned.

Skills

Budgeting

Accounting

Time management

MS Office

Documentation

Education

Bachelor's degree in business/finance

Master's degree (preferred)

Tools

Banner

CatBooks

Chrome River

Job description

Montana State University Extension seeks an Extension Grant and Fiscal Coordinator to support grant proposal development, submission, and compliance. You will work with principal investigators, administrative staff, and funding agencies to manage extramural funds and reporting.

Based in MSU Extension’s finance team, you will use CatBooks, Banner, and Chrome River to track budgets, prepare fiscal reports, and ensure adherence to university and sponsor guidelines.