Administrative Operations Lead — Indigenous Programs

Montana State University; Bozeman (MT); On-site; USD 28,458 - 40,531; Part time

Job summary

Montana State University seeks an Administrative Associate IV to support the Buffalo Nations Food Systems Initiative. You will manage calendars, handle communications, process travel and reimbursements, and assist with budget tracking and procurement.

You will also help coordinate events, host workshops, and assist with grant reporting and program assessment, contributing to culturally grounded programming with Indigenous partners.

Qualifications

• Bachelor’s degree or an equivalent combination of relevant education and experience.
• Progressively responsible administrative experience emphasizing customer service, office operations, or program coordination.
• Advanced skills in Word and Excel, with experience preparing and formatting professional documents, reports, and communications.

Responsibilities

• Provide administrative and operational support for the Buffalo Nations Food Systems Initiative, including calendar management, correspondence, and reception support.
• Coordinate business and fiscal processes, including budget tracking, procurement, financial reconciliation, and travel and reimbursement processing.
• Coordinate program logistics, hosted events, workshops, and field research, including travel, lodging, and speaker/elder honoraria arrangements.
• Maintain Buffalo Nations web and social media platforms and support grant reporting and program assessment.

Skills

MS Word

MS Excel

Microsoft Office

Customer service

Time management

Teamwork

Communication skills

Education

Bachelor’s degree or equivalent

Job description

Montana State University seeks an Administrative Associate IV to support the Buffalo Nations Food Systems Initiative. You will manage calendars, handle communications, process travel and reimbursements, and assist with budget tracking and procurement.

You will also help coordinate events, host workshops, and assist with grant reporting and program assessment, contributing to culturally grounded programming with Indigenous partners.