Administrative Associate IV

Montana State University; Bozeman (MT); On-site; USD 29,000 - 40,000; Full time

Job summary

Montana State University is seeking an Administrative Associate IV to support financial and administrative operations for the Montana Seed Potato Certification Program, Montana Potato Improvement Association, and the MSU Potato Laboratory by managing accounting, grower billing, financial reporting, grant monitoring, payroll tracking, and records management to ensure smooth daily operations and excellent customer service.

Qualifications

• Associate's or Bachelor's degree in business-related fields.
• Experience with financial transactions.
• Experience with Microsoft Office.

Responsibilities

• Manage accounting and grower billing for certification programs.
• Prepare budgets and financial reports; monitor grant expenditures.
• Payroll tracking, personnel support, and onboarding assistance.
• Coordinate meetings, travel, and events for staff and stakeholders.
• Maintain records management and provide customer service.

Skills

Financial management

Customer service

Payroll tracking

Meeting coordination

Records management

Education

Business-related degree

Tools

Sage Accounting

MSU Banner

Chrome River

Microsoft Office

Job description

Montana State University is hiring an Administrative Associate IV. The role supports financial and administrative operations for the Montana Seed Potato Certification Program, Montana Potato Improvement Association, and the MSU Potato Laboratory by managing accounting, grower billing, financial reporting, grant monitoring, payroll tracking, meeting and travel coordination, and records management to ensure smooth daily operations and excellent customer service.

Highlights

• Maintain financial records and process transactions using Sage Accounting and MSU Banner.
• Prepare budgets, financial reports, and monitor grant expenditures.
• Coordinate grower billing, registrations, and maintain certification program databases.
• Organize administrative operations including records management and personnel support.
• Review payroll, prepare personnel action forms, and assist with recruiting and onboarding.
• Coordinate meetings, travel, and events for the program staff and stakeholders.
• Required qualifications include an Associate's or Bachelor's degree in business-related fields and experience with financial transactions and Microsoft Office.
• Preferred experience with Sage Accounting, Banner Finance, Chrome River, budgeting, grant accounting, and HR support.
• Salary starts at $25.04 per hour, commensurate with experience and qualifications.
• Works closely with the Director, Administrative/Program Manager, growers, board members, Extension personnel, and Fiscal Shared Services.