Operations & Front Desk Coordinator

Democratic Party of Wisconsin; Madison (WI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Excellent health care

Dental

Vision

Life insurance

Disability insurance

Mileage reimbursement

cell phone stipend

Paid vacation days

Retirement plan with employer match

Floating holidays

Paid holidays

Job summary

Democratic Party of Wisconsin is seeking an Operations Assistant to serve as the front-line backbone at WisDems HQ. You will manage the main phone line, greet visitors, handle mail, inventory, travel coordination, and facilities support to keep the office running smoothly.

You will coordinate onboarding/offboarding, assist with events, and triage inquiries with a customer-service mindset. This on-site role requires flexibility, including after-hours canvassing or election-prep when needed.

Qualifications

• Strong organizational skills and attention to detail.
• A customer-service mindset with the ability to communicate clearly with diverse audiences.
• Proficiency with Google Workspace (Gmail, Sheets, Docs).

Responsibilities

• Maintain the Madison and Milwaukee HQs organization, supply closets, and common spaces.
• Serve as front desk and main phone line, providing a welcoming, professional experience.
• Manage office supplies inventory and proactive reordering.
• Support onboarding/offboarding logistics for new staff.
• Own daily inbound WisDems mail and coordinate with compliance/finance for documents.
• Handle outbound shipping and mailing projects.
• Assist with load-in/load-out for large events and triage inquiries to departments.
• Complete ad-hoc administrative projects as needed.

Skills

Organizational skills

Attention to detail

Customer-service mindset

Clear communication

Google Workspace

Tools

Gmail

Google Sheets

Google Docs

Job description

Democratic Party of Wisconsin is seeking an Operations Assistant to serve as the front-line backbone at WisDems HQ. You will manage the main phone line, greet visitors, handle mail, inventory, travel coordination, and facilities support to keep the office running smoothly.

You will coordinate onboarding/offboarding, assist with events, and triage inquiries with a customer-service mindset. This on-site role requires flexibility, including after-hours canvassing or election-prep when needed.