Administrative Specialist

Lutheran Social Service of Minnesota; Duluth, Northern (MN, KY); Hybrid; USD 24,000 - 25,000; Full time

Job summary

Lutheran Social Service MN is a dynamic social services organization serving diverse communities. As an Administrative Specialist C, you will provide administrative support to an assigned department, oversee and coordinate office functions, schedule appointments, maintain files, and enter information into databases.

You will also coordinate billing and reporting, act as a liaison with external entities, and may perform front desk/receptionist duties.

Qualifications

• Two years of experience in an administrative support role.
• Strong computer skills including internet, email, Microsoft Office and ability to learn program-specific software/database applications.
• Ability to manage complex data and be detailed and accurate with documents and financial transactions.
• Excellent written and oral communication abilities, good judgment and interpersonal skills.
• Ability to concentrate in a fast-paced office environment and respond to interruptions.

Responsibilities

• Provide administrative support to assigned department(s).
• Oversee and coordinate office functions; schedule appointments; maintain files; enter information into department databases.
• Coordinate billing and reporting; act as a liaison with external entities.
• Perform receptionist duties, including front desk and phone system support.

Skills

Administrative experience

Data entry

Communication skills

Customer service

Attention to detail

Education

Two years of post-secondary education is desired

Tools

Microsoft Office

Job description

Lutheran Social Service MN is a dynamic social service organization serving children, youth and families, people with disabilities, older adults and military veterans. Trustworthiness is a value and strength shared by our employees and recognized by the communities we serve . We offer an ALIVE Workplace (Supportive, Positive and Fun) and careers that challenge, energize and rewards employees. Consider joining us!

As an Administrative Specialist C you will provide administrative support services to an assigned department(s). You will oversee and coordinate office functions, schedule appointments, maintain files and enter information into department databases. You will also coordinate billing and reporting and act as a liaison with external entities. In this role you may also perform receptionist duties, including front desk and phone system support. This role pays between $17.50-$18.50 and will work between 30-40 hours a week.

Job Requirements

• Two years of experience in an administrative support role.
• Two years of post-secondary education is desired.
• Strong computer skills, including internet, email, Microsoft Office and the ability to learn program specific software/database applications
• Ability to manage complex data and be detailed and accurate when working with documents and financial transactions.
• Excellent written and oral communication abilities, good judgment and excellent interpersonal and customer service skills.
• Ability to concentrate in a fast-paced office environment and respond to frequent interruptions throughout the workday.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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