Operations & Finance Lead — QuickBooks Expert

Leading Edge Extended Learning; Westford (MA); On-site; USD 76,000 - 96,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Supplemental coverage

401(k)

Childcare discount

Paid vacation and sick time

Paid holidays

Massachusetts Paid Family and Medical

Job summary

Leading Edge Extended Learning is seeking an experienced Office & Business Operations Manager to oversee accounting workflows, vendor relations, and records in our Westford, MA office. You will manage month-end processes, accounts payable/receivable, and tax deadlines while coordinating with external accountants and internal teams to keep the business compliant and efficient.

We value initiative, organization, and collaboration, with opportunities to improve procedures and implement new

Qualifications

• Four+ years of experience in accounting, bookkeeping, or office/business operations.
• Hands-on QuickBooks Online experience used regularly for financial records, reviews, and reporting.
• Excellent time management with a dependable system for prioritizing work and meeting deadlines.
• Willingness to learn and adapt to new software and procedures while evolving routines.
• Strong attention to detail and ability to handle confidential financial information with discretion.
• Clear, respectful communication with coworkers, directors, vendors, accountants, and leadership.
• Collaborative working style and openness to feedback from various stakeholders.
• Proficiency with Google Workspace and Excel, including lookups and pivot tables.
• Bachelor's degree in accounting, finance, business administration, or related field, or equivalent experience.

Responsibilities

• Coordinate month-end information and accounting questions with our external accounting firm.
• Support accounts payable/receivable, bill approvals, and payment tracking.
• Monitor bank activity and coordinate transfers and cash needs.
• Provide financial updates by reviewing expenses and vendor costs for leadership.
• Track tax, state filing, and company reporting deadlines with staff and providers.
• Keep insurance renewals, certificates, and audit paperwork organized.
• Maintain lease records, renewal dates, and company files.
• Coordinate vendor onboarding, W-9 collection, and 1099 records."
• Collaborate with payroll staff on financial handoffs, reconciliations, and expense coding.
• Improve written procedures and help the team adopt new systems and processes.

Skills

QuickBooks Online

Time management

Attention to detail

Communication

Adaptability

Collaboration

Google Workspace

Excel

Education

Bachelor's degree in accounting/finance/business or related field

Tools

QuickBooks Online

Google Workspace

Excel

Job description

Leading Edge Extended Learning is seeking an experienced Office & Business Operations Manager to oversee accounting workflows, vendor relations, and records in our Westford, MA office. You will manage month-end processes, accounts payable/receivable, and tax deadlines while coordinating with external accountants and internal teams to keep the business compliant and efficient.

We value initiative, organization, and collaboration, with opportunities to improve procedures and implement new