Operations & Finance Lead for an Agile Agency

Retail-Reinvented; West Hollywood (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

Retail Reinvented in California is seeking an experienced bookkeeper-operations role to ensure finances and compliance as the team builds. You will handle full-cycle bookkeeping in QuickBooks Online, invoicing, tax filings, payroll liaison, and coordination with CPA, with focus on multi-state nexus and ecommerce reporting.

The role collaborates directly with the founder, offering autonomy and growth as the organization scales.

Qualifications

• 5+ years in a combined bookkeeping/operations/administrative role, ideally at an agency, professional services firm, or small business
• Strong QuickBooks Online proficiency; comfortable with month-end close without supervision
• Working knowledge of multi-state sales tax and economic nexus rules
• Familiarity with California employment law and payroll platforms (Gusto, Rippling, or similar)
• Excellent written communication — you'll be corresponding with clients and state agencies
• Experience with ecommerce businesses (Shopify, Stripe, Magento) and their reporting quirks
• Exposure to Avalara, TaxJar, or Stripe Tax
• Bookkeeping certification or accounting coursework
• Experience supporting multiple legal entities

Responsibilities

• Full-cycle bookkeeping in QuickBooks Online: AP, AR, reconciliations, month-end close
• Client invoicing, collections, and revenue recognition across retainer and project engagements
• Cash flow forecasting and monthly P&L review with the CEO
• Expense management, corporate card reconciliation, contractor payments and 1099s
• Coordination with outside CPA for tax prep and year-end
• Monitor economic nexus thresholds across states for the agency and client entities
• Maintain entity filings, business licenses, registered agent, and insurance renewals
• Administer sales tax automation (Stripe Tax, Avalara, or equivalent) and reconcile against platform reporting
• Maintain documentation and compliance calendars

Skills

QuickBooks Online

Multi-state sales tax

CA employment law

Client communication

Process improvement

Ecommerce reporting

Education

Bookkeeping certification

Tools

Shopify

Stripe

Magento

Avalara

TaxJar

Job description

Retail Reinvented in California is seeking an experienced bookkeeper-operations role to ensure finances and compliance as the team builds. You will handle full-cycle bookkeeping in QuickBooks Online, invoicing, tax filings, payroll liaison, and coordination with CPA, with focus on multi-state nexus and ecommerce reporting.

The role collaborates directly with the founder, offering autonomy and growth as the organization scales.