Finance & Office Operations Lead

O'Brien Wood and Iron; Portland (ME); On-site; USD 35,818,000 - 47,665,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Retirement plan with company matching

Professional development opportunities

Job summary

O’Brien Wood & Iron, based in Portland, Maine, seeks an Office Manager & Accounting Specialist to run day-to-day admin, HR, and finance tasks. You will manage QuickBooks Online, AP/AR, payroll support, and payroll tax compliance while maintaining records and coordinating with CPAs and outside professionals.

The role requires independent work, strong attention to detail, and process improvement to keep operations efficient and accurate, supporting leadership with timely financial information and

Qualifications

• 5+ years of bookkeeping or accounting experience, preferably in construction, project-based businesses, manufacturing, or a multi-entity environment.
• Proficiency with QuickBooks Online accounting software and Google Workspace.
• Experience improving accounting processes, implementing procedures, and maintaining accounting systems.
• Strong understanding of accounting principles and practices, including job costing, reconciliations, and accounts payable/receivable.
• Experience processing payroll and preparing documentation for tax filings, insurance audits, and 1099s.
• Experience working directly with CPAs, payroll providers, insurance carriers, or other external financial professionals.
• High attention to detail and accuracy in managing financial records.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong organizational and recordkeeping skills, including digital and physical file management.
• Excellent written and verbal communication skills.
• Reliable transportation for occasional bank and post office errands.

Responsibilities

• Communications: Manage and maintain company documents and filing systems for efficient retrieval.
• Office Administration & Systems: Maintain a professional, organized, and clean office environment; procure supplies and monitor inventory.
• Human Resources: Serve as the primary administrative contact for employee HR questions and benefits administration; coordinate recruiting and onboarding.
• Bookkeeping & Financial Management: Own day-to-day accounting operations; manage accounts payable/receivable; payroll processing; reconcile bank and accounts; prepare monthly journal entries and financial reports; coordinate with CPA and payroll providers.

Skills

Accounting

Bookkeeping

Payroll processing

Financial reporting

Internal controls

SOPs

Office administration

HR support

QuickBooks Online

Google Workspace

Tools

QuickBooks Online

Google Workspace

Job description

O’Brien Wood & Iron, based in Portland, Maine, seeks an Office Manager & Accounting Specialist to run day-to-day admin, HR, and finance tasks. You will manage QuickBooks Online, AP/AR, payroll support, and payroll tax compliance while maintaining records and coordinating with CPAs and outside professionals.

The role requires independent work, strong attention to detail, and process improvement to keep operations efficient and accurate, supporting leadership with timely financial information and