Operations Lead: Finance, Compliance & HR

Retail Reinvented; Los Angeles (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

Retail Reinvented in Los Angeles is seeking a hands-on Finance & Operations Lead to keep the money right and filings on time. You’ll own bookkeeping, invoicing, tax compliance, payroll liaison, and vendor management while supporting a small, fast-moving team.

You’ll partner directly with the founder to shape processes across multi-entity entities and client engagements, ensuring accuracy, efficiency, and scalable operations as the company grows.

Qualifications

• 5+ years in combined bookkeeping/operations/administrative roles, ideally at an agency, professional services firm, or small business.
• Strong QuickBooks Online proficiency; comfortable with month-end close without supervision
• Working knowledge of multi-state sales tax and economic nexus rules
• Familiarity with California employment law and payroll platforms (Gusto, Rippling, or similar)
• Excellent written communication — you'll be corresponding with clients and state agencies
• Comfort with ambiguity and building process where none exists
• Experience with ecommerce businesses (Shopify, Stripe, Magento) and their reporting quirks
• Exposure to Avalara, TaxJar, or Stripe Tax
• Bookkeeping certification or accounting coursework
• Experience supporting multiple legal entities

Responsibilities

• Full-cycle bookkeeping in QuickBooks Online: AP, AR, reconciliations, month-end close
• Client invoicing, collections, and revenue recognition across retainer and project engagements
• Cash flow forecasting and monthly P&L review with the CEO
• Expense management, corporate card reconciliation, contractor payments and 1099s
• Coordination with outside CPA for tax prep and year-end
• Monitor economic nexus thresholds across states for the agency and client entities
• Manage registrations, filings, and remittances; own the compliance calendar
• Administer sales tax automation (Stripe Tax, Avalara, or equivalent) and reconcile against platform reporting
• Maintain entity filings, business licenses, registered agent, and insurance renewals
• Onboarding and offboarding, employment agreements, contractor classification
• Payroll administration and benefits liaison
• Maintain employee records, policies, and handbook; ensure CA employment law compliance
• Support hiring logistics as the team scales
• Vendor and SaaS subscription management, including renewals and cost review
• Contract administration: MSAs, SOWs, NDAs — tracking, execution, and renewal dates
• Internal documentation and process improvement
• Client-facing operational support on select engagements

Skills

QuickBooks Online

Multi-state sales tax knowledge

Payroll platforms (Gusto/Rippling)

Written communication

Education

Bookkeeping certification

Accounting coursework

Tools

Avalara

TaxJar

Stripe Tax

Shopify

Job description

Retail Reinvented in Los Angeles is seeking a hands-on Finance & Operations Lead to keep the money right and filings on time. You’ll own bookkeeping, invoicing, tax compliance, payroll liaison, and vendor management while supporting a small, fast-moving team.

You’ll partner directly with the founder to shape processes across multi-entity entities and client engagements, ensuring accuracy, efficiency, and scalable operations as the company grows.