Operations & Finance Admin Specialist

Copperhead | Testing & Calibration; Decatur (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

Copperhead | Testing & Calibration in Decatur, AL, is seeking an Administrative Assistant for an in-person, full-time role. Pay is negotiated.

You will support critical operational and administrative processes, ensuring smooth day-to-day operations, accurate records, and exceptional customer and vendor experiences. Responsibilities include invoicing, AP, payroll, onboarding, insurance oversight, and budgeting for office supplies.

Qualifications

• Strong foundation in office administration and bookkeeping preferred.
• Excellent communication skills and customer service focus.
• Willingness to learn, adapt, and thrive in a growth-oriented environment.

Responsibilities

• Create, send, and track invoices to maintain accuracy and timeliness.
• Manage full-cycle Accounts Payable and vendor relationships.
• Answer calls professionally and respond to inquiries within the same business day.
• Set up new customers and vendors in QuickBooks Online; process payroll.
• Oversee company insurance renewals, certificates, and claims.
• Monitor expenses and procurement within budget; monitor bank accounts and transfers.
• Lead employee onboarding, IT setup, benefits enrollment, and first-day experience.
• Communicate with customers about order status and delays; resolve issues.

Skills

Office administration

Bookkeeping

Attention to detail

Communication skills

Customer service

Multitasking

Independent work

Tools

QuickBooks Online

Job description

Copperhead | Testing & Calibration in Decatur, AL, is seeking an Administrative Assistant for an in-person, full-time role. Pay is negotiated.

You will support critical operational and administrative processes, ensuring smooth day-to-day operations, accurate records, and exceptional customer and vendor experiences. Responsibilities include invoicing, AP, payroll, onboarding, insurance oversight, and budgeting for office supplies.