Administrative Assistant

Partners In Recovery LLC; Phoenix (AZ); On-site; USD 52,000 - 58,000; Full time

Job summary

Copper State Bolt & Nut Co. is seeking an Administrative Assistant to support our Manufacturing leadership. You will handle calendars, travel arrangements, and purchasing documentation while coordinating with multiple departments.

The role requires strong Microsoft Office skills, 3+ years of admin experience, and a detail-oriented, proactive approach to support executive leadership and cross-functional teams.

Qualifications

• High School Diploma or GED required; Associate's degree preferred.
• 3+ years of administrative experience, preferably in manufacturing or industrial environments.
• Strong Microsoft Office skills, especially Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, communication, and multitasking skills.
• Experience coordinating meetings, travel, vendors, and executive support.
• Comfortable learning new technology and business systems; must be highly computer proficient.

Responsibilities

• Provide administrative support to the VP of Manufacturing and Manufacturing leadership.
• Coordinate meetings, calendars, travel arrangements (domestic and international), and department communications.
• Assist with Manufacturing Business Alliance meetings, including scheduling, agendas, and catering.
• Support Purchasing and Costing teams by ordering small tools, consumables, signage, and maintaining purchasing documentation.
• Manage petty cash, commission reports, receipts, and end-of-month reconciliations.
• Coordinate facility vendors, including uniform services, pest control, water services, and other site contractors.
• Provide administrative support for safety programs by scheduling meetings, tracking training, maintaining BlueVolt records, and assisting with injury reporting and compliance documentation.

Skills

Administrative experience

Multitasking

Organizational skills

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

• Location 3637 N. 34th Ave,Phoenix, AZ, 85017,United States
• Base Pay $25.00 - $28.00 / Hour
• Job Category Administration
• Employee Type Full Time

Description

Copper State Bolt & Nut Co. has been a trusted name since 1972, known for our unwavering commitment to excellence. As a family and women-owned business, we serve over 16,000 customers worldwide through 30+ facilities. Our dedication to quality fosters strong partnerships with customers and suppliers. While fasteners are our foundation, we also provide construction products, industrial supplies, safety items, and more. With over 50 years of experience, we continue to adapt, grow, and prioritize customer satisfaction.

Empower Efficiency and Support Success, Become Our Administrative Assistant Today!

Copper State Bolt & Nut Company is seeking a highly organized, detail-oriented, and tech-savvy Administrative Assistant to support our Manufacturing leadership team. This role provides administrative support across multiple departments, including Manufacturing, Purchasing, Costing, Safety, and Executive Leadership.

Responsibilities

• Provide administrative support to the Vice President of Manufacturing and Manufacturing leadership.
• Coordinate meetings, calendars, travel arrangements (domestic and international), and department communications.
• Assist with Manufacturing Business Alliance meetings, including scheduling, agendas, and catering.
• Support the Purchasing and Costing teams by ordering small tools, consumables, signage, and maintaining purchasing documentation.
• Manage petty cash, commission reports, receipts, and end-of-month reconciliations.
• Coordinate facility vendors, including uniform services, pest control, water services, and other site contractors.
• Provide administrative support for safety programs by scheduling meetings, tracking training, maintaining BlueVolt records, and assisting with injury reporting and compliance documentation.
• Coordinate employee travel, including flights, hotels, visas, medical appointments, and transportation logistics.
• Assist with department social media, reports, presentations, spreadsheets, and special projects.

Qualifications

• High School Diploma or GED required; Associate's degree preferred.
• 3+ years of administrative experience, preferably in manufacturing or industrial environments.
• Strong Microsoft Office skills, especially Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, communication, and multitasking skills.
• Experience coordinating meetings, travel, vendors, and executive support.
• Comfortable learning new technology and business systems; must be highly computer proficient.

M-F, 8am -5pm

AI-Assisted Hiring Process: Copper State Bolt & Nut Co. may use artificial intelligence (AI) tools during the recruiting process to communicate with applicants, schedule interviews, and assist in evaluating job-related qualifications. AI is used solely to support the hiring process and does not make employment decisions. All hiring decisions are made by qualified company representatives in accordance with applicable federal, state, and local employment laws. Applicants who require a reasonable accommodation during the hiring process should contact Human Resources.