Operations & Executive Assistant to President

Valid8 Financial, Inc.; Jacksonville (FL); On-site; USD 50,000 - 80,000; Full time

Job summary

Jacksonville Public Education Fund (JPEF) seeks an Associate/Manager, Operations & Executive Assistant to provide essential executive support and manage daily office operations in a fast-paced nonprofit environment.

The role reports to the Director of Finance and Administration and collaborates with the President to maintain calendars, coordinate travel, prepare briefing materials, and ensure smooth administrative execution. On-site Jacksonville-based role with growth potential.

Qualifications

• Two or more years of administrative, executive support, office operations, or related experience preferred.
• Experience supporting an executive or senior leader is preferred but not required.

Responsibilities

• Provide executive support to the President and VP, manage calendars, travel, briefing materials, and correspondence.
• Oversee office operations, vendor coordination, records retention, and reception duties.
• Support financial controls including deposits, vendor payments, and petty cash.

Skills

Executive support

Office management

Problem solving

Communication

Organizational skills

Education

Associate or bachelor's degree or equivalent

Tools

Microsoft 365

Adobe Acrobat Pro

Job description

Jacksonville Public Education Fund (JPEF) seeks an Associate/Manager, Operations & Executive Assistant to provide essential executive support and manage daily office operations in a fast-paced nonprofit environment.

The role reports to the Director of Finance and Administration and collaborates with the President to maintain calendars, coordinate travel, prepare briefing materials, and ensure smooth administrative execution. On-site Jacksonville-based role with growth potential.