Operations Executive Assistant: Streamline & Support

Illinois Oil Marketing Equipment, Inc.; Pekin (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Illinois Oil Marketing Equipment, Inc. is seeking a proactive Operations Coordinator/Executive Assistant to support administrative and reporting across departments. The role acts as a hub between leadership, operations, and staff to ensure efficient processes, metrics tracking, and timely reporting. The ideal candidate is highly organized, capable of juggling priorities, and comfortable handling confidential information while maintaining a professional office environment in Pekin, IL.

Qualifications

• Experience in operations support or admin roles.
• Excellent organization and time management capabilities.
• Proficient with Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfortable working in a fast-paced office environment.

Responsibilities

• Prepare and distribute materials for weekly meetings, including agenda and follow-up reporting.
• Update and maintain departmental and company-wide scorecards.
• Manage calendars for operations and leadership team members.
• Coordinate and collect 90-day performance review forms for construction employees.
• Assist with data collection and recurring reporting for leadership.
• Support vendors, training planning, and special projects as needed.

Skills

Operational support

Organizational skills

Microsoft Office

Communication skills

Discretion with sensitive information

Education

High school diploma or GED

Associate's degree preferred

Tools

Davisware/Vision

Microsoft Excel

Job description

Illinois Oil Marketing Equipment, Inc. is seeking a proactive Operations Coordinator/Executive Assistant to support administrative and reporting across departments. The role acts as a hub between leadership, operations, and staff to ensure efficient processes, metrics tracking, and timely reporting. The ideal candidate is highly organized, capable of juggling priorities, and comfortable handling confidential information while maintaining a professional office environment in Pekin, IL.