Executive Assistant to CEO - Calendar & Travel Pro

Indeck Power Equipment Company

Wheeling (IL)

On-site

USD 55,000 - 75,000

Full time

2 days ago

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Job summary

Indeck Power Equipment Company in Wheeling, IL is seeking an Executive/Personal Assistant to support the President/CEO in a full-time, in-office role. The position requires exceptional organizational skills, strong problem-solving abilities, and meticulous attention to deadlines.

Responsibilities include calendar management, travel planning, correspondence handling, greeting visitors and coordinating meetings.

Qualifications

Must have 3–5+ years experience as an Executive/Personal Assistant.
Proficient in MS Word, Excel, Outlook and the Internet; PowerPoint a plus.
Excellent verbal and written communication skills; professional appearance and telephone manner.

Responsibilities

Answer and screen telephone calls and arrange conference calls.
Maintain calendar, deadlines and schedule for executive.
Prepare outgoing mail and correspondence, including email, FedEx and faxes.
Provide additional personal support as needed.
Arrange and coordinate travel schedules and reservations.
Office/personal related errands.
Coordinate and arrange meetings, guest luncheons, and presentations.
Greet scheduled visitors.
Draft routine correspondence and maintain necessary files of all correspondence.
Back up receptionist duties.
Back up assistance in preparation of sales/rental quotes.
May be required to perform other duties as requested, directed or assigned.