Branch Administrative Assistant - Streamlined Ops, PTO

Helget Gas Products, Inc.; Bensenville (IL); Sur place; USD 35 000 - 52 000; Plein temps

Avantages offerts par ce poste

Competitive Compensation

Health, Dental, Vision Insurance

401K with Company Match

Paid Holidays, PTO, Volunteer Time Off

Employee Referral Bonus

Dress Code Flexibility

Company Mobile Phone, Uniforms, PPE

Résumé du poste

Helget Gas Products, Inc. in Illinois is seeking a Branch Administrative Assistant to support daily operations at the branch level. Reporting to the Branch Manager, you will handle morning DOT paperwork, billing prep, and compliance filing to keep operations efficient.

You will manage office supplies, coordinate with vendors, assist with payroll and travel arrangements, and maintain compliance files. The ideal candidate demonstrates strong organization, communication, and MS Office proficiency.

Qualifications

• Proven experience as an administrative assistant or in a relevant administrative role.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Attention to detail and problem‑solving skills.
• Proficiency in MS Office, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Knowledge of DOT regulations and compliance procedures (preferred).
• Experience with payroll systems and financial documentation (preferred).
• High school diploma or equivalent; Office Administration qualifications are a plus.

Responsabilités

• Gather, review, and submit morning DOT paperwork.
• Sort and prepare billing documents for manager review.
• Compile compliance paperwork for quality control.
• File daily DOT, truck, and compliance paperwork.
• Biweekly: handle hydrotesting paperwork and prepare hydrotest reports.
• Oversee office supply inventory and purchase orders.
• Coordinate with vendors for bulk orders and arrange shipping via third‑party vendors.
• Assist branch personnel with expense reports and payroll adjustments.
• Book travel arrangements and manage PTO for branch personnel.
• Maintain compliance files and weekly helium reports.
• Collaborate with corporate inventory on monthly cycle counts.
• Work on special projects and ad hoc reports requested by branch managers.

Connaissances

MS Office

Organizational skills

Attention to detail

Communication

Independent work

Payroll familiarity

DOT compliance

Administrative support

Formation

High school diploma

Office Administration

Outils

Payroll software

Billing/document mgmt systems

Description du poste

Helget Gas Products, Inc. in Illinois is seeking a Branch Administrative Assistant to support daily operations at the branch level. Reporting to the Branch Manager, you will handle morning DOT paperwork, billing prep, and compliance filing to keep operations efficient.

You will manage office supplies, coordinate with vendors, assist with payroll and travel arrangements, and maintain compliance files. The ideal candidate demonstrates strong organization, communication, and MS Office proficiency.