Office Manager

Evlo AI; Seattle (WA); Remote; USD 60,000 - 90,000; Full time

Job summary

Evlo AI is seeking an Office Manager to own day-to-day operations of a remote-first office across HR logistics, facilities coordination, vendor management, and employee experience. As the company scales, you will partner with People Ops, Finance, and IT on onboarding logistics, equipment provisioning, compliance documentation, and team events.

This Seattle-based role reports to leadership and helps ensure operations run smoothly so teams can focus on building product.

Qualifications

• 4+ years of office management, operations, or administrative experience.
• Hands-on experience with HRIS platforms (Rippling, BambooHR, Gusto).
• Proven track record managing budgets, vendor relationships, and procurement processes independently.
• Strong project-management skills with the ability to juggle multiple priorities and meet hard deadlines.
• Excellent written and verbal communication; comfortable interfacing with executives and cross-functional partners.
• Bachelor's degree in business administration, HR, or a related field, or equivalent practical experience.
• Bonus: SHRM certification or experience supporting remote-first or hybrid teams.

Responsibilities

• Own end-to-end onboarding logistics: equipment provisioning, IT account setup, workspace setup, and first-week scheduling for new hires.
• Manage office operations budget, track spend, and reconcile invoices with Finance monthly.
• Coordinate and run company-wide events, offsites, and team celebrations—from sourcing venues to vendor contracts.
• Administer HR logistics including benefits enrollment support, PTO tracking, new-hire paperwork, and HRIS records.
• Serve as first point of contact for policies, facilities, and operations queries; triage and route to the right team.
• Build and improve operational processes and documentation—travel policies, procurement workflows, vendor management—using tools like Notion and Okta.
• Support executives with travel booking, expense management in Expensify, and ad-hoc operational projects.

Skills

Office management

Operations

HRIS

Budget management

Vendor management

Project management

Communication

Remote-friendly experience

Education

Bachelor's degree or equivalent

Tools

Rippling

BambooHR

Gusto

Expensify

Brex

Google Workspace

Slack

Notion

Okta

Job description

About The Role

The role owns the day-to-day operations of a remote-first office across HR logistics, facilities coordination, vendor management, and employee experience. As the company scales headcount and opens new workflows, the Office Manager keeps the operational infrastructure running so teams can focus on building product. This is a high-visibility role reporting to leadership, partnering with People Ops, Finance, and IT on everything from onboarding logistics and equipment provisioning to compliance documentation and team events. The impact is direct: when operations run smoothly, the whole company moves faster.

Key Responsibilities

• Own end-to-end onboarding logistics: equipment provisioning, account setup coordination with IT, workspace setup, and first-week scheduling for new hires
• Manage office operations budget, track spend in the accounting system, and reconcile invoices with Finance monthly
• Coordinate and run company-wide events, offsites, and team celebrations — sourcing venues, negotiating vendor contracts, and managing logistics from planning to execution
• Administer HR logistics including benefits enrollment support, PTO tracking, new-hire paperwork, and maintaining accurate records in HRIS (Rippling, BambooHR, or similar)
• Serve as first point of contact for employee questions on policies, facilities, and general operations; triage and resolve or route to the right team
• Build and improve operational processes and documentation — travel policies, procurement workflows, vendor management — using tools like Notion and Okta
• Support executives with travel booking, expense management in Expensify, and ad-hoc operational projects

What We Are Looking For

• 4+ years of office management, operations, or administrative experience, ideally at a fast-growing technology company
• Hands-on experience with HRIS platforms (Rippling, BambooHR, Gusto), expense tools (Expensify, Brex), and productivity suites (Google Workspace, Slack, Notion)
• Proven track record managing budgets, vendor relationships, and procurement processes independently
• Strong project-management skills with the ability to juggle multiple priorities and meet hard deadlines
• Excellent written and verbal communication; comfortable interfacing with executives and cross-functional partners
• Bachelor's degree in business administration, HR, or a related field, or equivalent practical experience
• Bonus: Experience supporting remote-first or hybrid teams, SHRM certification, familiarity with compliance requirements for multi-state employment, or event-planning experience at scale (100+ attendees)