Operations Excellence Coordinator (Construction Admin)

CareerArc; Seattle (WA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

PTO (vacation & sick)

Job summary

Intertek in Kent, WA is seeking an Administrative Assistant to support the Building & Construction team with a focus on coordinating office operations, scheduling, and document preparation.

The role requires a high school diploma, 2+ years of related experience, and proficiency in Word, Excel, Outlook, and PowerPoint; willingness to learn others; strong communication, detail orientation, and the ability to travel as needed.

Qualifications

• High School Diploma or GED required.
• Minimum of 2+ years directly related experience.
• Advanced skills in MS Word, Excel, Outlook, and PowerPoint.
• Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department.
• Strong written communication and organizational skills.
• Professional demeanor.
• Must be a motivated self-starter and able to work independently.
• Strong attention to detail.
• High degree of accuracy and speed.
• Develop and maintain good relationships with clients and co-workers.
• Ability to multi-task and thrive in a "busy" environment is a must.
• Ability to travel as business needs dictate.

Responsibilities

• Screen phone calls and answer inquiries regarding basic department services
• Welcome site visitors to the office and direct them to the appropriate person/department
• Prepare quotations/proposals, invoices, reports, and general correspondence
• Manage calendars and coordinate travel arrangements
• Perform clerical work including copying, scanning, and filing
• Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
• Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
• Assist with internal and external quality audits
• Assist with periodic management reports
• Performs other work as required by specific location and/or department

Skills

MS Word

MS Excel

MS Outlook

PowerPoint

Attention to detail

Organizational skills

Education

High School Diploma or GED

Tools

MS Office Suite

Met-Track/Crystal Reports

AutoCAD

Visio

Job description

Intertek in Kent, WA is seeking an Administrative Assistant to support the Building & Construction team with a focus on coordinating office operations, scheduling, and document preparation.

The role requires a high school diploma, 2+ years of related experience, and proficiency in Word, Excel, Outlook, and PowerPoint; willingness to learn others; strong communication, detail orientation, and the ability to travel as needed.