Office & Project Administration Specialist

Intertek Building & Construction; Minneapolis (MN); On-site; USD 33,062 - 41,328; Full time

Job summary

Intertek is seeking an Administrative Assistant to join our Building & Construction team in Fridley, MN. This role supports office management and project administration, offering opportunities to grow versatile skills in a collaborative environment.

You will handle calls, scheduling, proposals, invoices, and records, coordinate travel, and assist with audits and reports. A high school diploma and 2+ years related experience are required, with proficiency in MS Word, Excel, Outlook, and

Qualifications

• High School Diploma or GED required.
• Minimum 2+ years of related experience.
• Advanced skills in MS Word, Excel, Outlook, and PowerPoint.
• Working knowledge of Met-Track/Crystal Reports, AutoCAD, Visio.
• Strong written communication and organizational skills.
• Professional demeanor and self-starter attitude.
• Ability to travel as needed.

Responsibilities

• Screen phone calls and inquiries regarding basic department services.
• Welcome site visitors to the office and direct them to the appropriate person/department.
• Prepare quotations/proposals, invoices, reports, and general correspondence.
• Manage calendars and coordinate travel arrangements.
• Perform clerical work including copying, scanning, and filing.
• Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance.
• Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing).
• Assist with internal and external quality audits.
• Assist with periodic management reports.
• Performs other work as required by specific location and/or department.

Skills

MS Office proficiency

Written communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

Intertek is seeking an Administrative Assistant to join our Building & Construction team in Fridley, MN. This role supports office management and project administration, offering opportunities to grow versatile skills in a collaborative environment.

You will handle calls, scheduling, proposals, invoices, and records, coordinate travel, and assist with audits and reports. A high school diploma and 2+ years related experience are required, with proficiency in MS Word, Excel, Outlook, and