Operations & Events Coordinator

Start Early; Chicago (IL); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Comprehensive Health Plans

Diversity & Inclusion initiatives

Holistic Wellness Program

Professional Development Program

401k Contribution

Paid Volunteer Days

6 months paid parental leave

Job summary

Start Early in Chicago seeks an organized administrator to support training logistics, event operations, and office functions. This role ensures accurate data handling, smooth participant experiences, and reliable support for facilitators and learners.

You will help manage class logistics, attendance, and communications, while assisting the operations team with inventory, documentation, and compliance tasks to sustain high-quality programs.

Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year of administrative, operations, or customer service experience preferred.
• Training in customer service technology, tools and/or methodology.
• Detail Oriented: comfortable collecting and entering data accurately and consistently.
• Customer Focused: prioritizes the customer, communicates effectively, and seeks solutions.
• Communication: strong written and verbal communication skills.
• Teamwork & Judgment: ability to work collaboratively and maintain confidentiality.
• Fast-Paced & Gets Things Done: thrives in a busy, goal-oriented environment.
• Proficiency in the Microsoft Office suite.
• Ability to travel up to 10% of the time and onsite presence in Chicago.

Responsibilities

• Support execution of training logistics for onsite events, including catering, materials prep, room setup/teardown, and shipping of materials.
• Assist facilitators, track attendance, support participant communication, and close rosters for virtual offerings.
• Schedule internal/external meetings, coordinate catering and communications.
• Support office operations, training inventory, material distribution, and card reconciliation.
• Assist Gateways Authorized Entity processes and EI documentation submission and tracking.
• Provide project and resource support for divisional projects and SOP maintenance.

Skills

Detail Oriented

Customer Focused

Communication

Teamwork & Judgment

Fast-Paced & Gets Things Done

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Start Early in Chicago seeks an organized administrator to support training logistics, event operations, and office functions. This role ensures accurate data handling, smooth participant experiences, and reliable support for facilitators and learners.

You will help manage class logistics, attendance, and communications, while assisting the operations team with inventory, documentation, and compliance tasks to sustain high-quality programs.