Executive Operations & Events Specialist

University of Chicago; United States; On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

The University of Chicago’s Pritzker School of Molecular Engineering seeks a detail-oriented Operations Specialist to deliver exceptional administrative support for the Institute, manage calendars, events, travel logistics, and reimbursements, and handle confidential tasks for senior faculty and leadership.

This on-site role requires regular presence and flexibility, with hours from 7am–7pm and occasional evenings/weekends for events, offering a salary range and comprehensive benefits.

Qualifications

• 7+ years of related administrative/office operations experience.
• Ability to manage calendar, events, and budgets with discretion.
• Strong aptitude for handling confidential information and complex workflows.

Responsibilities

• Provide high-level administrative support to the Institute Manager.
• Manage calendars, room reservations, expenses, travel, and recruitment efforts.
• Oversee events for colloquia, seminars, and other senior staff activities.

Skills

Project management

Discretion with confidential info

Stakeholder communication

Education

Bachelor’s degree

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

The University of Chicago’s Pritzker School of Molecular Engineering seeks a detail-oriented Operations Specialist to deliver exceptional administrative support for the Institute, manage calendars, events, travel logistics, and reimbursements, and handle confidential tasks for senior faculty and leadership.

This on-site role requires regular presence and flexibility, with hours from 7am–7pm and occasional evenings/weekends for events, offering a salary range and comprehensive benefits.