Operations & Data Specialist

Inotiv; Madison (WI); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health and dental coverage

Short- and long-term disability

Paid time off

Paid parental leave

401K

And more

Job summary

Inotiv is seeking an Administrative Assistant – Business Operations to provide essential administrative and operational support across commercial, operations, and quality teams. The role coordinates business processes, maintains records, supports pricing and order administration, and prepares routine reports.

Strong organizational skills, attention to detail, and cross‑functional coordination are required. The position offers growth across levels, with salary commensurate with experience and

Qualifications

• Associate’s degree or higher or equivalent experience.
• 2+ years of administrative, operations, or data support experience.
• Advanced Microsoft Excel skills (nested formulas, macros, data analysis).
• High attention to detail and data accuracy.
• Strong organizational and time management skills.
• Experience with ERP systems (JDE, SAP, Oracle) preferred.
• Experience with CRM platforms preferred.
• Exposure to pricing, reporting, or supply chain processes preferred.

Responsibilities

• Prepare, maintain, and distribute recurring reports, spreadsheets, and business documentation.
• Produce accurate data across ERP, CRM, and other systems.
• Review orders for completeness and accuracy, including pricing and product details.
• Investigate and resolve order/document discrepancies by coordinating with internal teams.
• Support quote administration activities, including creation, tracking, and follow-ups.
• Manage customer, product, pricing, and sales information in CRM.
• Assist with new product, ingredient, diet, and item setup.
• Support pricing administration activities, including price updates and price rolls.
• Maintain records and compliance documentation.
• Coordinate system access requests and general support for business applications.
• Create, update, and maintain product datasheets, forms, and templates.
• Manage departmental communications and distribution lists.
• Collaborate with cross-functional teams to support workflow coordination.
• Organize and maintain electronic files and documentation.
• Identify opportunities to improve administrative processes.

Skills

Data analysis

Attention to detail

Process management

Communication

Time management

Education

Associate’s degree

Bachelor’s degree

Equivalent experience

Tools

JDE

SAP

Oracle

CRM platforms

Job description

Inotiv is seeking an Administrative Assistant – Business Operations to provide essential administrative and operational support across commercial, operations, and quality teams. The role coordinates business processes, maintains records, supports pricing and order administration, and prepares routine reports.

Strong organizational skills, attention to detail, and cross‑functional coordination are required. The position offers growth across levels, with salary commensurate with experience and