Operations Coordinator, Special Education Support

NYC Public Schools; New York (NY); On-site; USD 72,000 - 81,000; Full time

Job summary

The New York City Public Schools (NYCPS) is the largest school system in the nation, supporting the NPS Special Education Consultation Unit with operational coordination and administrative services.

As Operations Coordinator, you will manage staffing records, assist with onboarding and documentation, and prepare reports to help the unit run smoothly. You will collaborate with Education Administrators, Teachers, and team colleagues to implement priorities and meet deadlines.

Qualifications

• Minimum requirements include a baccalaureate degree and two years of experience in community work or related activities, or a high school diploma with six years of related experience, or an equivalent combination with at least one year of relevant experience.

Responsibilities

• Maintains staffing, vacancy, and organizational tracking records for the NPS Special Education Consultation Unit.
• Assists the Operations Team with collecting, organizing and maintaining information related to staffing, personnel and operational activities.
• Supports the preparation and organization of documentation related to staffing requests, onboarding activities and organizational updates.
• Maintains shared Operations Team mailboxes and routes inquiries to the appropriate staff members for follow up.
• Tracks operational deadlines and assists with monitoring required submissions, approvals and follow up actions.
• Prepares recurring reports, spreadsheets, trackers, and summaries to support Operations Team activities.
• Maintains databases, spreadsheets and tracking systems used to support operational functions across the unit.
• Assists with scheduling meetings and coordinating agendas, meeting materials, attendance records and follow up items.
• Supports the maintenance of records related to operational initiatives, projects and unit activities.
• Assists with gathering and organizing information needed for reports, presentations and operational updates.
• Coordinates communication and information sharing among Community Coordinators, Education Administrators, Special Education Teachers, Speech Teachers and Operations Team members.
• Maintains electronic files, records and reference materials in accordance with agency procedures.
• Assists with special projects, operational assignments and unit initiatives as directed by the Operations Team.
• Supports the review and maintenance of operational procedures, forms, trackers and resource materials.
• Assists with identifying opportunities to improve administrative processes and record keeping practices.
• Provides administrative and operational support to ensure the efficient functioning of the NPS Special Education Consultation Unit.

Skills

Organizational skills

Record keeping

Interpersonal communication

Written communication

Oral communication

Time management

Customer service

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office 365

Job description

The New York City Public Schools (NYCPS) is the largest school system in the nation, supporting the NPS Special Education Consultation Unit with operational coordination and administrative services.

As Operations Coordinator, you will manage staffing records, assist with onboarding and documentation, and prepare reports to help the unit run smoothly. You will collaborate with Education Administrators, Teachers, and team colleagues to implement priorities and meet deadlines.