Operations Coordinator (South Bend, IN)

The Mom Project; South Bend (IN); On-site; USD 42,000 - 56,000; Part time

Benefits offered by this job

Medical

Dental

Vision

401k

Job summary

The Mom Project is seeking an Operations Coordinator on a contract basis in South Bend, Indiana, to support daily fulfillment, shipping, inventory management, and administrative operations at our headquarters.

The ideal candidate is highly organized, reliable, and detail-oriented, able to manage multiple priorities, coordinate with carriers, maintain ERP data, and help drive efficiency across the operations team.

Qualifications

• Minimum of 2 years of operations, shipping, logistics, fulfillment, inventory, or administrative experience.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Experience maintaining data, trackers, reports, and inventory records.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Demonstrated history of reliability, punctuality, and professional workplace conduct.

Responsibilities

• Manage daily fulfillment and shipping operations from the HQ office.
• Coordinate with UPS and shipping partners to ensure on-time pickups.
• Maintain accurate inventory counts for samples, materials, IT equipment, and assets.
• Monitor packaging supplies and proactively reorder to prevent disruptions.
• Enter and track shipment information in the ERP system.
• Monitor orders and shipments to ensure timely delivery and issue resolution.
• Maintain IT equipment inventory and coordinate needs with stakeholders.
• Investigate and resolve shipping, inventory, fulfillment, and admin issues.
• Produce operational reports, trackers, and records with high accuracy.
• Support the Operations team with projects and process improvements.
• Demonstrate professionalism, reliability, and accountability.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Problem-solving

Independent work

Reliability

Detail-oriented

Office etiquette

Tools

Microsoft Outlook

Excel

ERP systems

Shipment tracking platforms

Job description

Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.

Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.

Our Customer is a leading value-added distributor in North America providing expertise, solutions and products from infrastructure, plumbing and appliances to HVAC, fire, fabrication and more. They exist to make their customers’ complex projects simple, successful and sustainable. With over 1 million customers, they have a very distinctive culture anchored in customer service. “We are a relationship business. Together we help build more than homes and office buildings. We help build relationships, trust, confidence and community.”

We are seeking an Operations Coordinator on a contract basis to support their business needs. This role is located in South Bend, Indiana. This is an on-site position with a Monday – Friday, 8 am – 5 pm (1 hour unpaid lunch) schedule.

This role supports the day-to-day fulfillment, shipping, inventory management, and administrative operations at our headquarters office. The ideal candidate will be highly organized, dependable, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position plays a critical role in ensuring timely shipment processing, inventory accuracy, and overall operational efficiency and administrative operations at our customer's HQ office.

Responsibilities

• Manage daily fulfillment and shipping operations from the HQ office.
• Coordinate with UPS representatives and other shipping partners to ensure all scheduled pickups are completed on time.
• Maintain accurate inventory counts for product samples, marketing materials, packaging supplies, IT equipment, and other company assets.
• Monitor packaging and shipping supply levels and proactively reorder materials to prevent operational disruptions.
• Enter, track, and maintain shipment information within the ERP system.
• Monitor orders and shipments through customer portals and internal systems to ensure timely delivery and issue resolution.
• Maintain IT equipment inventory and communicate equipment, supply, or replacement needs to appropriate stakeholders.
• Investigate and resolve shipping, inventory, fulfillment, and administrative issues as they arise.
• Maintain operational reports, trackers, and records with a high degree of accuracy.
• Support the Operations team with special projects, process improvements, and additional day-to-day responsibilities as needed.
• Demonstrate strong professionalism, reliability, and accountability in all aspects of the role.

Qualifications

• Minimum of 2 years of operations, shipping, logistics, fulfillment, inventory, or administrative experience.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and other business applications.
• Experience maintaining data, trackers, reports, and inventory records.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Demonstrated history of reliability, punctuality, and professional workplace conduct.

Preferred Experience

• Experience working with ERP systems and shipment tracking platforms.
• Previous inventory control or warehouse support experience.
• Experience coordinating with third-party shipping and logistics providers.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include:

• Medical
• Dental
• Vision
• 401k

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.