Operations Coordinator: Scheduling, Logistics & Invoicing

Duran Tent Specialists; Paramount (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Durant Tent Specialists in Paramount, CA is seeking an organized Operations Coordinator to support event labor, scheduling, logistics, and invoicing. You will ensure crews, clients, and internal teams stay aligned on festivals, sporting events, and large tent installations.

The role requires proactive multitasking, attention to detail, and the ability to manage multiple projects in a fast-paced environment, from booking travel to submitting invoices within 24–48 hours.

Qualifications

• Experience coordinating multi-project schedules and field crews.
• Strong organizational skills and ability to manage multiple priorities.
• Proactive, detail-oriented with fast-paced environment experience.

Responsibilities

• Maintain master schedule and allocate crews for projects.
• Review daily timesheets, verify hours, and assist payroll.
• Prepare invoices within 24–48 hours of project completion and verify charges.
• Coordinate travel, lodging, flights, and transportation for out-of-town projects.
• Prepare and distribute job packets with project details and safety requirements.
• Update project tracking systems and generate management reports on crew utilization.
• Assist with client communications and adjust staffing plans as needed.

Skills

Scheduling

Multi-project coordination

Payroll support

Invoicing

Travel logistics

Client communication

Tools

Monday.com

Goodshuffle

Billing software

Job description

Durant Tent Specialists in Paramount, CA is seeking an organized Operations Coordinator to support event labor, scheduling, logistics, and invoicing. You will ensure crews, clients, and internal teams stay aligned on festivals, sporting events, and large tent installations.

The role requires proactive multitasking, attention to detail, and the ability to manage multiple projects in a fast-paced environment, from booking travel to submitting invoices within 24–48 hours.