Operations Coordinator: Scheduling & Fleet Support

HERRINGTON TREE SERVICE INC; Beverly (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Paid time off

Job summary

Iron Tree Service in Beverly, MA, is seeking an organized Operations Coordinator to help keep crews, equipment, and schedules running smoothly. You will work with the Operations Manager, field crews, mechanics, and scheduling team to track activity, labor hours, and equipment availability, while ensuring all paperwork is completed correctly.

The ideal candidate handles numbers, reports, and re-prioritizes in a busy environment with clear communication.

Qualifications

• Strong organizational skills and attention to detail.
• Good basic math skills and the ability to track labor hours accurately.
• Comfortable working with schedules, spreadsheets, reports, and computers.
• Clear communication skills and the ability to work with field crews, mechanics, and office staff.
• Dependable, proactive, and willing to follow up until tasks are complete.
• Able to manage changing priorities in a busy work environment.
• Experience with Microsoft Office, Google Workspace, or similar tools.

Responsibilities

• Support the Operations Manager with daily tasks and projects.
• Track crew routes, job activity, schedules, and labor hours.
• Review reports and compare scheduled hours with actual hours worked.
• Help coordinate equipment repairs, maintenance, and availability with mechanics and the scheduling team.
• Keep work orders, maintenance records, and other paperwork organized.
• Check that drivers complete required vehicle inspection reports and other DOT paperwork.
• Follow up with crews and supervisors on missing paperwork or outstanding issues.
• Communicate schedule changes, equipment problems, and other issues that could affect daily operations.
• Maintain accurate records and help solve problems that keep crews from getting their work done.

Skills

Organization

Math skills

Spreadsheets

Communication

Dependable

Dispatching experience

Tools

Microsoft Office

Google Workspace

Job description

Iron Tree Service in Beverly, MA, is seeking an organized Operations Coordinator to help keep crews, equipment, and schedules running smoothly. You will work with the Operations Manager, field crews, mechanics, and scheduling team to track activity, labor hours, and equipment availability, while ensuring all paperwork is completed correctly.

The ideal candidate handles numbers, reports, and re-prioritizes in a busy environment with clear communication.