Operations Coordinator-Scheduling & Customer Service

America's Swimming Pool Co. - Atlanta; Oregon; Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Job summary

America's Swimming Pool Company (ASP) in Atlanta, GA is seeking an organized Operations Coordinator to coordinate service appointments and communicate with customers and technicians.

The role emphasizes accuracy, teamwork, and the ability to manage scheduling, dispatching, and service coordination using multiple software systems.

Qualifications

• Highly organized with strong attention to detail.
• Ability to manage multiple priorities and deadlines.
• Clear, professional communication across teams and customers.
• Proactive problem solver with initiative.

Responsibilities

• Coordinate daily service appointments and technician schedules.
• Organize work orders and follow-up tasks.
• Communicate service needs and updates to customers.
• Collaborate with technicians to understand job requirements.
• Help ensure smooth progress from request to completion.
• Maintain accurate records in scheduling systems.

Skills

Scheduling

Dispatching

Customer service

Communication

Team collaboration

Tools

Scheduling software

Job description

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Operations Coordinator - Scheduling & Customer Service

America's Swimming Pool Company (ASP) | Atlanta, GA

Are you the person who can bring order to a busy day, solve problems before they become bigger problems, and keep everyone moving in the right direction?

America's Swimming Pool Company (ASP) is looking for an organized, resourceful, and customer-focused Operations Coordinator to join our growing team.

We're a swimming pool maintenance and repair company, but this isn't really about pools. It's about people, communication, organization, and getting things done.

Every day is a little different. You'll work with customers, technicians, and fellow administrative team members to coordinate service appointments, manage scheduling changes, and make sure important details don't fall through the cracks.

What You'll Do

• Coordinate daily schedules for our pool service and repair technicians.
• Organize work orders, appointments, and follow-up tasks.
• Communicate with customers regarding service needs, scheduling, and updates.
• Work closely with technicians to understand job requirements and priorities.
• Help keep jobs moving from customer request to completed service.
• Collaborate with the administrative team to resolve issues and improve processes.
• Maintain accurate information in our scheduling and customer management systems.

What We're Looking For

We're looking for someone who:

• Is exceptionally organized and detail-oriented.
• Can juggle competing priorities without losing track of the details.
• Communicates clearly and professionally.
• Takes initiative and follows through.
• Can make sound decisions and knows when to ask for help.
• Is comfortable learning technology and using multiple software systems.
• Enjoys working as part of a team and helping others succeed.
• Can stay calm and solution-focused when the day doesn't go according to plan.

Experience in scheduling, dispatching, service coordination, or a home-service business is a plus. Pool industry experience is not required.

What Makes This Position Different?

This isn't a position where you'll simply answer phones and pass messages along.

You'll have ownership of an important part of our operation, the authority to make decisions within your responsibilities, and the opportunity to help us build better systems as we grow.

We value accountability, collaboration, common sense, and a willingness to find a better way.

Why ASP?

We're a growing, locally operated business backed by a nationally recognized brand. We take pride in our work, our customers, and the people who make it all happen.

We're looking for someone who wants to contribute, take ownership, and grow with us.

Flexible work from home options available.