Operations Coordinator - Cardiac, Vascular and IR Services

Sentara Health; Hampton (VA); On-site; USD 33,000 - 49,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

Paid Time Off and Sick Leave

401k/403B with Employer Match

Tuition Assistance

Job summary

Sentara CarePlex Hospital in Hampton, VA, is seeking an Operations Coordinator for Cardiac, Vascular and IR Services. This full-time, day-shift position supports department operations and provides administrative leadership support.

Responsibilities include scheduling, reporting, accounts payable, payroll, supply ordering, and general administrative duties. Requires two years of clerical experience and a high school diploma; healthcare front-office experience is preferred.

Qualifications

• Two years of clerical/administrative experience required.
• Prior experience in a medical front office or customer service role preferred.
• Must have extensive knowledge of department operations, Sentara Health systems, policies and regulatory requirements.

Responsibilities

• Provide daily operational support to department and administrative support to the Leader.
• Handle correspondence, scheduling and departmental reports.
• Process accounts payable, payroll and mileage reimbursement claims and operational information.
• Order supplies and perform charge entry; provide technical and administrative support to staff.

Skills

Customer service

Administrative support

Communication

Procurement

Accounts payable

Payroll

File maintenance

Education

High School Diploma or GED

Job description

Overview

Sentara CarePlex Hospital, in Hampton, VA, is hiring an Operations Coordinator for Cardiac, Vascular and IR Services. This is a full time, day shift position.

Schedule

Monday - Friday: 7am to 3:30pm

Location

Hampton, VA

Shift

First (Days)

Role Overview

The Operations Coordinator will provide daily support to the operations of the department and administrative support to the Leader. Assumes responsibility and accountability for office activities, administrative, procurement, and business/financial activities. Must have extensive knowledge of the operations of the department to include educational programs, Sentara Health systems, policies/procedures, and regulatory requirements. Supports the delivery of patient care and functions in a multi-disciplinary environment, which requires excellent communication and customer service skills.

As an Operations Coordinator with Sentara, you will support the team and Leader. Performs administrative tasks to include providing customer service through phone and personal interactions. Responsible for correspondence, scheduling meetings, preparing departmental reports, statistics and file maintenance. Prepares and processes accounts payable, payroll, employee mileage reimbursement claims and operational information. Responsible for supply ordering and charge entry. Performs technical support and administrative support to department staff.

Education

• High School Grad or Equivalent (Required)

Experience

• Two years of previous clerical/administrative experience (Required)
• Prior experience in a medical front office or customer service role (Preferred)

Compensation

We provide market-competitive compensation packages, inclusive of base pay, incentives, and benefits. The base pay range for full-time employment is $23.63 - $35.55 hourly. Additional compensation may be available for this role, such as shift differentials, standby/on-call pay, overtime, shift premiums, extra-shift incentives, or bonus opportunities. Compensation within the range may vary based on qualifications, experience, location, market conditions, and business needs. Sentara offers a comprehensive benefits package, including medical, dental, vision, life and disability insurance; 401(k)/403(b) with employer match; paid time off (vacation, sick time, and holidays); paid parental and military leave; educational assistance or student loan repayment; and voluntary benefits.

Benefits

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Pet Insurance
• Legal Resources Plan
• Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

About Sentara CarePlex Hospital

Sentara CarePlex Hospital, located in Hampton, VA, is a 224-bed technologically advanced, acute care facility, and Certified Primary Stroke Center. Other features include specialized services in heart and vascular, urologic care, along with advanced diagnostic and surgical capabilities, a hospitalist program, and one of the state's busiest emergency departments. We are also home to the Orthopedic Hospital at Sentara CarePlex Hospital, the area's first dedicated orthopedic hospital. We improve health every day, come be a part of the community.

Equal Opportunity Employer

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. In support of our mission “to improve health every day,” this is a tobacco-free environment.

Remote Work Locations

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.