Operations Coordinator - AI-Driven Ops & Budgeting

Thompson Coburn LLP; St. Louis (MO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance & ADD policies

Short & Long Term Disability Insurance

Paid Parental Leave

401(k) Profit Sharing plans

Parking/Transportation Stipend

Section 125 Plan (Pre-tax premiums and

Paid Holidays

Paid Time Off (PTO)

Annual Discretionary Bonus

Employee Assistance Program (EAP)

Employee Wellness Program

Tuition Reimbursement

College Savings Plan Deductions (529计划

Long Term Care

Job summary

Thompson Coburn LLP in St. Louis is seeking a full-time Operations Coordinator to ensure offices have supplies, equipment, and resources to support attorneys and staff. The role includes implementing AI-enabled solutions to improve efficiency and budget tracking, with in-office requirements.

The position reports to the Operations Manager and involves coordinating parking, vendor invoices, and quarterly audits, along with budget tracking and centralized invoicing.

Qualifications

• High School graduate or equivalent required.
• Minimum of three years of experience in a professional environment required.
• Purchasing experience preferred.
• Experience with Microsoft Office products, as well as proficiency utilizing artificial intelligence platforms required.

Responsibilities

• Maintains an adequate inventory of all supplies, including placing orders as needed, logging deliveries, reconciling deliveries against packing slips, and following up on back orders, returns, charges, and credits.
• Coordinates packing slips from all offices, reconciles monthly statements, and enters invoices into Emburse for processing.
• Maintains common item office supply list for all offices and monitors ordering of “on contract” items.
• Assists Attorneys and Staff with miscellaneous supply requests.
• Partners with the Service Center to ensure necessary supplies are stocked in copy rooms, conference rooms, break rooms, and new hire offices as needed.
• Maintains preferred office supply vendor list for all offices to ensure best pricing.
• Coordinates nameplate orders for the St. Louis office.
• Works with operators of both parking garages to manage all Attorney and Staff parking assignments. Reviews and processes all parking invoices.
• Coordinates quarterly audits with the Service Center to ensure all ordering credentials are current.
• Builds and maintains a budget tracker for the Operations team to be reviewed quarterly.
• Centralizes invoicing for the Operations team by auditing and submitting vendor invoices and team expense reports.

Skills

Professionalism

Attention to detail

Time management

Overtime ability

Education

High School diploma or equivalent

Tools

Microsoft Office

AI platforms

Job description

Thompson Coburn LLP in St. Louis is seeking a full-time Operations Coordinator to ensure offices have supplies, equipment, and resources to support attorneys and staff. The role includes implementing AI-enabled solutions to improve efficiency and budget tracking, with in-office requirements.

The position reports to the Operations Manager and involves coordinating parking, vendor invoices, and quarterly audits, along with budget tracking and centralized invoicing.