Operations Coordinator

Thompson Coburn LLP; St. Louis (MO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance & ADD policies

Short & Long Term Disability Insurance

Paid Parental Leave

401(k) Profit Sharing plans

Parking/Transportation Stipend

Section 125 Plan (Pre-tax premiums and

Paid Holidays

Paid Time Off (PTO)

Annual Discretionary Bonus

Employee Assistance Program (EAP)

Employee Wellness Program

Tuition Reimbursement

College Savings Plan Deductions (529计划

Long Term Care

Job summary

Thompson Coburn LLP in St. Louis is seeking a full-time Operations Coordinator to ensure offices have supplies, equipment, and resources to support attorneys and staff. The role includes implementing AI-enabled solutions to improve efficiency and budget tracking, with in-office requirements.

The position reports to the Operations Manager and involves coordinating parking, vendor invoices, and quarterly audits, along with budget tracking and centralized invoicing.

Qualifications

• High School graduate or equivalent required.
• Minimum of three years of experience in a professional environment required.
• Purchasing experience preferred.
• Experience with Microsoft Office products, as well as proficiency utilizing artificial intelligence platforms required.

Responsibilities

• Maintains an adequate inventory of all supplies, including placing orders as needed, logging deliveries, reconciling deliveries against packing slips, and following up on back orders, returns, charges, and credits.
• Coordinates packing slips from all offices, reconciles monthly statements, and enters invoices into Emburse for processing.
• Maintains common item office supply list for all offices and monitors ordering of “on contract” items.
• Assists Attorneys and Staff with miscellaneous supply requests.
• Partners with the Service Center to ensure necessary supplies are stocked in copy rooms, conference rooms, break rooms, and new hire offices as needed.
• Maintains preferred office supply vendor list for all offices to ensure best pricing.
• Coordinates nameplate orders for the St. Louis office.
• Works with operators of both parking garages to manage all Attorney and Staff parking assignments. Reviews and processes all parking invoices.
• Coordinates quarterly audits with the Service Center to ensure all ordering credentials are current.
• Builds and maintains a budget tracker for the Operations team to be reviewed quarterly.
• Centralizes invoicing for the Operations team by auditing and submitting vendor invoices and team expense reports.

Skills

Professionalism

Attention to detail

Time management

Overtime ability

Education

High School diploma or equivalent

Tools

Microsoft Office

AI platforms

Job description

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exemptOperations Coordinator to join its St. Louisoffice.With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation, and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Under the leadership of the Operations Manager, this position is responsible for ensuring all offices and service centers have the supplies, equipment, and resources needed to effectively support attorneys and staff. Additionally, the position supports the Operations team to implement AI-enabled solutions that improve operational efficiency, streamline processes, and strengthen budget tracking and reporting. This position requires in-office support.

Key Responsibilities

• Maintains an adequate inventory of all supplies, including placing orders as needed, logging deliveries, reconciling deliveries against packing slips, and following up on back orders, returns, charges, and credits.
• Coordinates packing slips from all offices, reconciles monthly statements, and enters invoices into Emburse for processing.
• Maintains common item office supply list for all offices and monitors ordering of “on contract” items.
• Assists Attorneys and Staff with miscellaneous supply requests.
• Partners with the Service Center to ensure necessary supplies are stocked in copy rooms, conference rooms, break rooms, and new hire offices as needed.
• Maintains preferred office supply vendor list for all offices to ensure best pricing.
• Coordinates nameplate orders for the St. Louis office.
• Works with operators of both parking garages to manage all Attorney and Staff parking assignments. Reviews and processes all parking invoices.
• Coordinates with Marketing Department to facilitate client event parking and tracks charges.
• Coordinates quarterly audits with the Service Center to ensure all ordering credentials are current.
• Builds and maintains a budget tracker for the Operations team to be reviewed quarterly.
• Centralizes invoicing for the Operations team by auditing and submitting vendor invoices and team expense reports.

Additional Responsibilities

• Works with facilities administrator and provides backup support for facilities/maintenance issues.
• Processes and posts unidentified mail and faxes on TC Connect.
• Assists with administrative duties for the Operations team, including digital display design and newsletter posts.
• Orders and programs business cards for the St. Louis and Southern Illinois offices.

Knowledge, Skills, And Abilities Required

• Must possess a high level of professionalism and interpersonal skills to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence.Required to use tact and diplomacy when dealing with others.
• Must possess attention to detail, ability to balance multiple projects and have strong time management skills.Ability to work in a fast-paced environment.
• Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
• Ability to work overtime as required.

Experience And Education Qualifications

• High School graduate or equivalent required.
• Minimum of three years of experience in a professional environment required.
• Purchasing experience preferred.
• Experience with Microsoft Office products, as well as proficiency utilizing artificial intelligence platforms required.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Annual Discretionary Bonus
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care

Equal Opportunity Employer M/F/D/V