Operations & Meetings Assistant — Hybrid/Remote

Thompson Coburn LLP; St. Louis (MO); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

Paid Parental Leave

401(k) Plan

Parking Stipend

Section 125 Plan

Paid Holidays

PTO

Annual Discretionary Bonus

EAP

Wellness Program

Tuition Reimbursement

529 Plan Deductions

Long Term Care

Job summary

Thompson Coburn LLP in St. Louis is seeking a full-time Operations Administrative Assistant to support the Meetings and Events team and department leadership. After training, a hybrid-remote schedule is available.

You will prepare documents, manage expense reports, reconcile corporate credit cards, coordinate catering, and assist with special projects, while maintaining high attention to detail and confidentiality.

Qualifications

• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong professionalism and confidentiality in handling information.
• Ability to manage multiple projects with excellent time management.
• Fluent English communication and business-style writing.

Responsibilities

• Provides administrative and operational support to leadership and staff.
• Prepares, submits and tracks expense reports and related documentation.
• Manages corporate credit card reconciliation and receipts.
• Coordinates catering and orders for departmental meetings and invoices.
• Assists with documents, reports, presentations and special projects.
• Maintains inventory and coordinates swag orders as needed.

Skills

Microsoft Office

Professionalism

Attention to detail

Communication skills

Education

High school diploma or equivalent

Two years of college education (preferred)

Job description

Thompson Coburn LLP in St. Louis is seeking a full-time Operations Administrative Assistant to support the Meetings and Events team and department leadership. After training, a hybrid-remote schedule is available.

You will prepare documents, manage expense reports, reconcile corporate credit cards, coordinate catering, and assist with special projects, while maintaining high attention to detail and confidentiality.