AI-Enabled Operations Coordinator

Manning Gross + Massenburg LLP; Boston, Northern (MA, KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Manning Gross + Massenburg LLP in Boston, MA is seeking an Operations Assistant to join our legal operations team. The role focuses on day-to-day administrative support, vendor liaison, budgeting, and office moves, with opportunities to leverage AI and technology to streamline processes.

Ideal candidates are highly organized, tech-savvy, and capable of independent work in a fast-paced environment. Prior legal experience is not required, and the position offers a hybrid work environment with

Qualifications

• Professional experience in administrative, operations, or support roles preferred.
• Strong technology skills and ability to learn new systems quickly.
• Experience using AI tools and MS Office suite (Outlook, Excel, Word, Teams).

Responsibilities

• Provide day-to-day operational and administrative support to the Director of Operations.
• Build and maintain lease-tracking spreadsheets across national offices.
• Coordinate services with external vendors and respond to requests.
• Collaborate with Operations and Finance to forecast budgets.
• Assist with office moves and space acquisitions, including design contracts.
• Maintain inventory of branded merchandise and coordinate shipments.
• Utilize AI and technology tools to streamline processes and improve efficiency.

Skills

Tech savvy

Communication skills

Organization

Dependability

Teamwork

Tools

Microsoft Copilot

ChatGPT

Gemini

Microsoft Office

Job description

Manning Gross + Massenburg LLP in Boston, MA is seeking an Operations Assistant to join our legal operations team. The role focuses on day-to-day administrative support, vendor liaison, budgeting, and office moves, with opportunities to leverage AI and technology to streamline processes.

Ideal candidates are highly organized, tech-savvy, and capable of independent work in a fast-paced environment. Prior legal experience is not required, and the position offers a hybrid work environment with