Operations Coordinator — Admin & Purchasing (Public Sector)

State of Florida; Tallahassee (FL); On-site; USD 27,000 - 38,000; Full time

Job summary

State of Florida is seeking an OPS DJJ Operations Coordinator to support the Office of Prevention Services. This role manages policy-related tasks, meetings, travel, and correspondence for the Assistant Secretary, while coordinating purchasing, inventory, and HR processes.

The position requires a mix of administrative expertise, procurement familiarity, and strong data analysis. Experience with Ariba On Demand and People First is preferred, with E-Verify and background checks part of the process.

Qualifications

• Two years of experience in administrative functions, purchasing, invoice processing, Ariba On Demand (AOD), and People First.
• A bachelor's degree from an accredited college or university or a master's degree can substitute for one year of the required experience.
• Knowledge of data collection and analysis methods.
• Ability to collect, evaluate and analyze data to develop recommendations and improve operational practices.
• Ability to organize data for presentation in reports and documents.
• Ability to plan, organize and coordinate work assignments.
• Ability to work independently and follow applicable rules and policies.
• Ability to communicate effectively with customers and colleagues.

Responsibilities

• Serve as Office Coordinator to the Assistant Secretary for Prevention Services – DJJ.
• Coordinate meetings, appointment schedules, drafting and preparing correspondence, and filing.
• Prepare travel documents and oversee speaking engagements and travel arrangements.
• Assist with Purchasing Card approvals, contracts, inventory management, and procurement documentation.
• Assist with personnel actions in HR systems and respond to staff questions.

Skills

Data collection & analysis

Problem solving

Organize data

Fact-finding research

Communicate effectively

Plan, organize & coordinate

Independent work

Education

Bachelor's degree

Master's degree

Tools

Ariba On Demand (AOD)

People First

HRES

General Services/Procurement tools

Job description

State of Florida is seeking an OPS DJJ Operations Coordinator to support the Office of Prevention Services. This role manages policy-related tasks, meetings, travel, and correspondence for the Assistant Secretary, while coordinating purchasing, inventory, and HR processes.

The position requires a mix of administrative expertise, procurement familiarity, and strong data analysis. Experience with Ariba On Demand and People First is preferred, with E-Verify and background checks part of the process.