OPS DJJ OPERATIONS COORDINATOR - 80900021

State of Florida; Tallahassee (FL); On-site; USD 27,000 - 38,000; Full time

Job summary

State of Florida is seeking an OPS DJJ Operations Coordinator to support the Office of Prevention Services. This role manages policy-related tasks, meetings, travel, and correspondence for the Assistant Secretary, while coordinating purchasing, inventory, and HR processes.

The position requires a mix of administrative expertise, procurement familiarity, and strong data analysis. Experience with Ariba On Demand and People First is preferred, with E-Verify and background checks part of the process.

Qualifications

• Two years of experience in administrative functions, purchasing, invoice processing, Ariba On Demand (AOD), and People First.
• A bachelor's degree from an accredited college or university or a master's degree can substitute for one year of the required experience.
• Knowledge of data collection and analysis methods.
• Ability to collect, evaluate and analyze data to develop recommendations and improve operational practices.
• Ability to organize data for presentation in reports and documents.
• Ability to plan, organize and coordinate work assignments.
• Ability to work independently and follow applicable rules and policies.
• Ability to communicate effectively with customers and colleagues.

Responsibilities

• Serve as Office Coordinator to the Assistant Secretary for Prevention Services – DJJ.
• Coordinate meetings, appointment schedules, drafting and preparing correspondence, and filing.
• Prepare travel documents and oversee speaking engagements and travel arrangements.
• Assist with Purchasing Card approvals, contracts, inventory management, and procurement documentation.
• Assist with personnel actions in HR systems and respond to staff questions.

Skills

Data collection & analysis

Problem solving

Organize data

Fact-finding research

Communicate effectively

Plan, organize & coordinate

Independent work

Education

Bachelor's degree

Master's degree

Tools

Ariba On Demand (AOD)

People First

HRES

General Services/Procurement tools

Job description

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OPS DJJ OPERATIONS COORDINATOR - 80900021

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887132

Working Title: OPS DJJ OPERATIONS COORDINATOR - 80900021

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

WHAT IS OPS EMPLOYMENT?

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks.

OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer.

LOCATION, CONTACT AND SALARY INFORMATION:

STARTING SALARY: $23.77 Hourly (Full-Time OPS - DJJ Operations Coordinator)

CONTACT PERSON: Brent Musgrove at [phone] or LaTonya Hill at [phone]

DESCRIPTION:

This position serves as an Office Coordinator to the Assistant Secretary for Prevention Services – DJJ.

Keeps the Assistant Secretary informed of matters related to policy and administration, including projects and reports; ensures assignments are completed accurately and in a timely manner. Related responsibilities include establishing and coordinating meetings, maintaining appointment schedules, drafting and preparing correspondence, maintaining all incoming and outgoing files for the Office of Prevention Services, and disseminating and tracking staff assignments.

Coordinates Assistant Secretary’s speaking engagements, travel, conferences and appointments. Prepare travel documents.

The position will assist with Purchasing Card approvals through WORKS, Purchasing, General Services, Communication and Human Resources Liaison for the Office of Prevention Services and will be responsible for ensuring that all policies and procedures related to these areas are communicated to office staff and adhered to as outlined in policy. As part of these responsibilities, the position will assist with the review, updating, and approval of Purchasing Card charges; manage all property inventories for the Office of Prevention Services; conduct annual inventory reconciliations; coordinate surplus property activities; and prepare all required documentation for submission to General Services.

Incumbent will assist with the preparing all purchasing requisitions in Ariba On Demand (AOD) (Formerly MyFloridaMarketPlace) - Following up to ensure Purchase Orders are issued and goods/services are received, authorizing payment to vendors, and maintaining documentation to support all bureau purchases. In this role, the position will monitor terms of contracts and ensure that renewals are completed timely.

As Human Resources Liaison assistant for the Office of Prevention Services, the position will prepare and coordinate all personnel actions in People First,maintain personnel files, keep up-to-dateposition descriptions for all bureau staff, submit classification packages, when necessary,preparehiring packages in the Human Resource Employment System (HRES), andassists bureau staff with personnel-related questions and issues.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Two years of experience in the areas of administrative functions, purchasing, invoice processing, Ariba On Demand (AOD) (Formerly MyFloridaMarketPlace), and People First.

A bachelor's degree from an accredited college or university orA master's degree from an accredited college or university can substitute for one year of the required experience

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the methods of data collection and analysis.

Ability to collect evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.

Ability to organize data into logical format for presentation in reports, documents, and other written materials.

Ability to conduct fact-finding research.

Ability to utilize problem solving techniques.

Ability to work independently.

Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Communicate effectively with customers (providers), maintain a positive and collaborative working relationship with co-workers.

PREFERRED QUALIFICATIONS

Preference will be given to candidates who possess the following experience:

Knowledge in the areas of administrative functions.

Knowledge of the Ariba On Demand (AOD).

SPECIAL NOTES

All responsesto the Qualifying Questions must be verified on the Candidate Profile.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/Education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.